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University of Rochester Supply Chain Spec II - 232485 in Rochester, New York

Supply Chain Spec II Job ID 232485

Location Strong Memorial Hospital Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 009 Ambulatory Supply Chain

Schedule

8 AM-4 PM

Responsibilities

GENERAL PURPOSE:

Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned pars. Working directly with department coworkers and contacts outside the department (i.e. departmental management/administration, Nursing, Physicians, etc.), sets priorities and implements problem solving skills to receive, review, respond to, record and fill supply orders. Utilizes knowledge and ongoing practice of fiscal responsibility in review and approval of received orders. Will need to travel between multiple locations to perform these responsibilities.

RESPONSIBILITIES:

  • Reviews, responds to, records and fills supply orders according to current policies and procedures. Communicates policy changes to customers. Proactively reviews, monitors and maintains all systems for assigned surgical and medical procedure supply and implant requirements: notifications of patient or case specific needs, inventory levels in assigned par locations, the Operating Room (OR) implant log and/or the procedure or surgical schedule. Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants. Determines and maintains optimal inventory levels to ensure product availability per customer requirements. Receives and records bulk shipments, breaks down bulk into smaller units of measure. Records and maintains all customer profile information. Acts as a liaison between affiliates, SMD and college in their request for supplemental supplies.

  • Verifies accuracy of shipments against purchase orders. Reviews reports and checks on backorders daily and makes alternative arrangements when appropriate, especially in urgent patient care situations. Creates and maintains par forms and custom requisitions where applicable. Resolves associated invoice discrepancies as required, adhering to all assigned departmental and University Financial policies and protocols. Assists buy manager.

  • Monitors updates and keeps current all associated par forms and spreadsheets for areas of responsibility. Utilizes Materials Management and departmental software to proactively assess, measure and track supply expenses and usage. Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the institution. Manages and resolves recall notifications in ECRI and document appropriately in a timely manner. Regularly audits inventory for accuracy. Identifies expiration date of product and adequately rotates stock and pushes out stock through appropriate avenues timely to avoid waste.

  • Identifies, recommends and suggests solutions for problems relating to the product, process and/or ordering system. Recommends opportunities to reduce cost through consolidation of product, by using alternate vendors or other methods. Maintains physical space for inventory including relocation of supplies in various areas. Supports and maintains space utilization. Executes monthly journal entries for supplies issued.

  • Establishes, maintains and enhances optimal communication standards. Establishes and documents procedures to support Supply Chain activities, including cross-coverage. Participates in Supply Chain projects and ongoing education, as assigned.

  • Actively engages in the semi-annual physical product inventory for as required by Finance to meet cost accounting and regulatory requirements.

  • Serves as a preceptor in the on-boarding of newly hired Supply Chain Specialists. Orients new hires to the department. Acts as a subject matter expert for service line requirements, optimal communication lines, inventory best practices and fiscal responsibilities and is a resource to others in organization.

    Other duties as assigned

QUALIFICATIONS:

  • Two years post-high school education required

  • Four years of progressively responsible professional work experience in Supply Chain Medical terminology and supply chain experience

  • or equivalent education and experience required

  • Working knowledge of medical terminology is a requirement at this level required.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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