University of Rochester Supply Chain Spec I in Rochester, New York

Opening

Full Time 40 hours Grade 009 Material Management Svcs SMH

Schedule

8 AM-4:30 PM

Responsibilities

Position Summary:

Ensures specialty products, devices and implants are obtained in both a clinically acceptable and fiscally responsible manner. Responsible for routine and non-routine duties requiring surgical or lab specialty knowledge of supply chain and clinical requirements for assigned operating room or laboratory inventory locations/pars and surgical or clinical service lines. Working directly with department coworkers and various other contacts outside the department (i.e. departmental management/administration, Nursing, Physicians, etc.), sets priorities and utilizes problem solving skills to obtain what is required for emergent, urgent and elective surgical cases or applicable medical procedures/diagnostics. Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received.

Typical Duties:

  • Proactively reviews, monitors/maintains all systems for assigned surgical and medical procedure supply and implant requirements: notifications of patient or case specific needs, inventory levels in assigned par locations, the OR implant log and/or the procedure or surgical schedule. Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants. Determines and maintains optimal inventory levels to ensure product availability per customer (physicians, nurses, OR, clinical pathology, imaging and cath lab) requirements.
  • Procures products necessary for emergent, urgent and elective cases. Creates purchase orders with purchasing authority up to $500,000 following hospital policies and maintaining fiscal responsibility.
  • Verifies accuracy of shipments against purchase order. Reviews reports and checks on back orders daily. Makes alternative arrangements when appropriate and in urgent patient care situations.
  • Creates and maintains par forms and custom requisitions where applicable. Works closely with vendors on consignment inventories. Resolves associated invoice discrepancies as required, adhering to all assigned departmental and University Financial policies and protocols.
  • Monitors, updates and keeps current all associated par forms and spreadsheets for areas of responsibility. Utilizes Materials Management and departmental software to proactively assess, measure and track supply expenses and usage. Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the institution. Manages/resolves recall notifications in ECRI and document appropriately in a timely manner.
  • Identifies, recommends and suggests solutions for problems relating to the product, process and/or ordering system. Recommends opportunities to reduce cost through consolidation of product, by using alternate vendors or other methods. Maintains physical space for inventory including relocation of supplies in various areas.
  • Supports and maintains space utilization. Monitors expiration dates in respective areas and remove expiring products according to policy.
  • Establishes, maintains and enhances optimal communication standards. Coordinates customized inventories for multidisciplinary departments.
  • Actively engages in the semi-annual physical product inventory for as required by SMH Finance to meet cost accounting and regulatory requirements.

Qualifications:

Two years post-high school education and one year of related work experience; or equivalent combination of education and experience. Medical terminology and supply chain experience is preferred.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Supply Chain Spec I

Location: Strong Memorial Hospital

Job ID: 209411

Regular/Temporary: Regular

Full/Part Time: Full-Time