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University of Rochester Supply Chain Spec I - 230703 in Rochester, New York

Supply Chain Spec I Job ID 230703

Location Strong Memorial Hospital Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 009 Material Management Svcs SMH


12:30 PM-9:00 PM; WKNDS 2X YR


Position Summary:

Using independent judgement and critical thinking skills, ensures products and implants are obtained in both a clinically acceptable and fiscally responsible manner. Responsible for routine and non-routine duties requiring surgical specialty knowledge of supply chain and clinical requirements for assigned operating room inventory locations/pars and surgical service lines. Working directly with Cath/EP Labs Supply Chain coworkers, Sterile Processing management, Cath/EP Labs Nursing, and Surgeons, sets priorities and implements problem solving skills to obtain what is required for emergent, urgent and elective surgical cases. Responsible for resolving invoice discrepancies and managing recall alerts for products and implants that have been received.

Minimum Qualifications:

Two years post-high school education, one year of related work experience or equivalent combination of education and experience. Strong skills in Microsoft Applications and experience with performance measurement and process improvement helpful. Medical terminology and supply chain experience is preferred.

Systems and Equipment Used:

Materials Management Software (PMM), EMR (Epic/Cupid), Microsoft applications (Excel, Word, Outlook), PC, telephone, fax, printers, scanners

Typical Assignments and Responsibilities :

Proactively review, monitor/maintain all Cath/EP Labs systems for surgical supply and implant requirements: notifications of patient or case specific needs, inventory levels in assigned par locations, the EP implant log and the Cupid surgical schedule. Apply knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies and implants. Determine and maintain optimal inventory levels to ensure product availability per customer (surgeon and nurse) requirements. Use critical thinking skills and independent judgement to procure products necessary for emergent, urgent and elective surgical cases. Create purchase orders with purchasing authority up to $500,000, following hospital policies and maintaining fiscal responsibility.

Verify accuracy of shipments against purchase order. Review reports and check on backorders daily and make alternative arrangements when appropriate, especially in urgent patient care situations. Create and maintain par forms and custom requisitions for SMH Cath/EP Labs. Work closely with vendors on consignment inventories. Resolve associated invoice discrepancies as required, adhering to all Cath/EP Labs and University Financial policies and protocols

Monitor, update and keep current all associated par forms and spreadsheets for areas of responsibility. Utilize Materials Management and Cath/EP Labs software to proactively assess, measure and track supply expenses and usage. Utilize inventory management tools and product knowledge to serve as a resource for Cath/EP Labs supply requirements across the institution. Manage/resolve recall notifications in ECRI and document appropriately in a timely manner.

Identify, recommend and suggest solutions for problems relating to the product, process and/or ordering system. Recommend opportunities to reduce cost through consolidation of product, by using alternate vendors or other methods. Maintains physical space for inventory including relocation of supplies in various areas. Support and maintain space utilization. Continually monitor expiration dates in respective areas and remove expired/expiring product according to policy

Establish, maintain and enhance optimal communication standards. Coordinate customized inventories for multidisciplinary departments. Establish and document procedures to support Supply Chain activities including cross-coverage. Participate in Cath/EP Labs Supply Chain projects as assigned.

As a member of the Cath/EP Labs Supply Chain team, actively engage in the semi-annual physical product inventory for as required by SMH Finance to meet cost accounting and regulatory requirements.


  • Requires independent judgement and critical thinking skills

  • Seeks and maintains surgical/clinical knowledge of supplies and implants as it relates to usage, clinical requirements, procurement and inventory management

  • Requires optimum responsiveness and ongoing professional communication at all times with Cath/EP Labs customers, all relevant end users, vendor reps, manufacturers, and suppliers

  • Excellent oral and written communication skills

  • Must be self-motivated and able to work independently

  • Works as an integral member of the Supply Chain team at all times

  • Knows when to ask questions of other team members and management in order to appropriately complete job requirements and expectations

  • Actively practices fiscal responsibility

  • Adheres to all Supply Chain, Cath/EP Labs and Hospital Policies including, but not limited to Cath/EP Labs New Product Requests, Job Expectations and Guidelines, Attendance, Attire, Confidentiality/HIPAA, Joint Commission Readiness, Electronic Device Usage and Vendor Relations

  • Completes all required mandatories: Health Update, Flu Shot Compliance, on-line courses and mandatory in-services.

    Career Ladder :

    The bands within this position are differentiated by level of independence, supervision required, financial risk, ability to precept new employees in the overall Cath/EP Labs Supply Chain operations and the ability to lead and meet established departmental goals

    Band One: Cath/EP Labs Supply Chain Specialist - New hires must obtain surgical specialty knowledge/expertise in the products and implants required for the area of responsibility as well as the systems that must be utilized and maintained. This knowledge must be maintained and ongoing as requirements change. Requires minimal supervision or guidance in the area of Cath/EP Labs Supply Chain responsibilities, customer service and fiscal risk management.

    Band One status requires a minimum of two years post-high school education and one year of related work experience or an equivalent combination of education and experience. Alternatively, at least six months in a similar Supply Chain role within URMC.

    Band Two: Advanced Cath/EP Labs Supply Chain Specialist – In addition to the responsibilities of a Cath/EP Labs Supply Chain Specialist, serves as a preceptor in the on-boarding of newly hired Cath/EP Labs Supply Chain Specialists. Orients new hires to the Perioperative Suite. An Advanced Cath/EP Labs Supply Chain Specialist is considered a subject matter expert for service line requirements, optimal communication lines, inventory best practices and fiscal responsibilities. Has purchasing authority up to and over $1,000,000. Consultant for charge capture. Accurately and timely troubleshoots issues as it relates to product procurement for surgical cases – elective, urgent and emergent – on a moment’s notice. Able to represent the department in various meetings with Cath/EP Labs surgeons and nursing. Serves as a resource to other Supply Chain departments within the URMC system.

    Band Two status requires a minimum of four years of progressively responsible professional work experience in Cath/EP Labs Supply Chain or an equivalent combination of education and experience.

    How To Apply

All applicants must apply online.

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