Staff Accountant

Rochester, NY


General Purpose :

The Staff Accountant provides, in an independent manner, professional financial and administrative support to the Financial Administrator in the Wilmot Cancer Institute (WCI). With latitude for independent judgment, utilizes knowledge of the University accounting procedures to provide proper review and control over activity which impacts the financial records of administration for all of the currently funded projects. Processes research payroll-related paperwork for department.

The Staff Accountant interprets and applies University policies and procedures, granting agency fiscal policies, and department policies and procedures.

Specific Responsibilities:

Under general direction from the Financial Administrator and with latitude for independent judgment:

Finance Support (35%)

  • Develops and maintains financial reports on all externally and internally funded departmental funding and contracts to ensure that funds are being used appropriately and in accordance with policies. This requires attention to detail, analysis, comprehension, and the ability to recommend correct courses of action to the Financial Administrator, as regulations and rules can be different for each project and for each funding agency. Makes improvements and updates to these reports based on analysis of trends, changes in regulations, and customer feedback.

  • Examines, identifies, and pursues issues (personnel and non-personnel) related to monthly reconciliation, including salary distribution adjustments, undocumented expenditures, etc. Determines, and advises Financial Administrator on, the appropriateness of expenditures by interpreting grant award notices, sponsor websites, and other information related to grant and operational finances. Uses experience, training, and knowledge of procedures and regulations to resolve issues and suggest solutions. Advises administrators/staff in troubleshooting financial issues providing timely information and solutions. Once an agreement is reached, accountant will process any necessary paperwork and monitor account to ensure that solutions are implemented.

  • Examines expenditures by reviewing Workday FAOs and Cumulative Salary Reports on a monthly basis for all financial accounts including those related to grants, contracts, and other research activities. Ensure levels of effort charged matches with actual effort of budgeted levels. Enters personnel and non-personnel financial data journal entries, etc. in Workday; prepares and submits personnel forms/salary distribution changes for processing as needed. Utilizes accounting system for examination and analysis of both payroll and non-payroll expenditures on a monthly basis, in conjunction with Cognos, HRMS, and other diagnostic tools to ensure accuracy, completeness, and conformance to regulations for each project.

  • Prepares, manages, and performs annual University fiscal year end reporting and year end budget reports.

General Accounting (35%)

  • Analyzes and manages monthly billing for the WCI SSR Core from data collected from individual investigators and the SSR Core manager, generating journal entries, obtaining required approvals and signatures, performs ledger reconciliation, and manages monthly Activity Summary Reports.

  • Serves as a contact for daily queries from WCI faculty and staff (as well as University staff-Payroll, Finance, Purchasing, etc.) for issues related to payroll, purchases, account balances, FAO activity and reporting, etc., using experience, knowledge, and independent judgment. Reconciles and manages division FAO account records, ensuring spending is in line with budgeted goals and notifying Administrator of variances.

  • Maintains files and improves systems for the monthly reports and reconciliations as well as researching and preparing journal entries and other paperwork as needed.

  • Develops and updates various spreadsheets on an ad-hoc and routine basis relating to ledger activity and financial projections utilizing UR Financials, Cognos, Workday, Excel, etc.

  • Performs additional financial/accounting duties as needed.

Office Administration (30%)

  • Assists in budget preparation by assembling and computing data

  • Human Resources administration of position postings and personnel action forms.

  • Works with Administrator to ensure departmental compliance with University Effort Reporting Policy.

  • Manages office organizational details, supply ordering, and procedures to ensure an efficient, clean, and prepared work environment.

Other duties as assigned.

Requirements :

  • Bachelor's degree in Accounting or related field and 1 year of professional accounting experience; or an equivalent combination of education and experience.

  • Strong analytical and organizational skills with keen attention to detail and value of data integrity.

  • Positive customer service attitude with strong communication skills and commitment to excellence.

  • Willingness to learn new skills and grow in a flexible and changing environment.

  • Workday, Microsoft Excel, Word, Access, and spreadsheet development experience with general computer knowledge, ease, and familiarity.

  • Possesses strong organizational and interpersonal skills, and the ability to handle confidential information in a professional manner.

  • Familiarity with accounting procedures and terms required.

Preferred Skills:

  • Experience with Windows platforms.

  • Experience with University of Rochester accounting and payroll procedures.

  • CLASP certification – candidate lacking this certification will attend classes upon hiring and is required to successfully obtain certification.

  • Previous experience in research setting.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $23.06 - $32.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Full-Time