The Department of Medicine is the largest academic department in the Medical Center consisting of 14 medical subspecialties all with active research programs. The research portfolio of the department consists of approximately $30M in extramural funding, over 650 active research FAOs, 110 unique Principle Investigators and over 130 non-investigator research staff.
This position will provide, in an independent manner, professional financial and administrative support to the Department of Medicine Administration. They will work under the guidance of Research Program Administrator (Stefanie Fingler), as well as working closely with division administrators and department financial leadership accordingly. They will be responsible for the financial management, accounting, and reporting systems for research accounts for Department of Medicine, across the 14 divisions, where support is needed. This will include conducting detailed analysis of accounts, including account history, costs, forecasts, and the drivers of each and providing accurate and up-to-date financial information to support successful financial management of these accounts. Utilizes knowledge of the University accounting procedures and funding agency policies to provide proper review and control over all activities that impact the financial records.
Performs high level, in-depth analyses and reconciliation of accounts, including monthly trend analysis of salary and non-salary expenses, utilizing UR Financials, COGNOS, URGEMS, HRMS, and other tools. Reviews monthly accounting reports and monitors accounts for appropriateness of charges.
Performs analysis and tests necessary to ascertain integrity of accounting data, account balances and to assure accurate reporting. Develops process improvement and corrective action plans. Develops and recommends policies and procedures for accounting systems and financial reporting.
Processes requests for payment (SIR) for subaward invoices and other research related expenses as needed to support research. Prepares accounting journal entries (AJEs) to correct “grant out of award” and other errors., Prepares and submits personnel forms/salary distribution changes for processing. Updates effort projection workbooks on a routine basis and notifies research and finance administration of upcoming payroll changes required.
Runs reports to identify expiring awards in the near future and work with divisions as needed on grant close outs and works with the Office of Research Accounting and Costing Standards (ORACS) to prepare timely close outs of accounts. Identifies any errors and follows through to be sure they are corrected accurately and on time.
Maintains and ensures the accuracy of a shadow system (URGEMS or other excel based system). Includes setting up accounts utilizing notice of awards (ORPA/IORA) and identifying any discrepancies between notice of grant award and sponsor agreement and reviewing and tracking all expenses (salary and non-salary). Ensures accuracy of encumbrance system and data entry (through oversight and audit) as well as resolves errors. Prepares a variety of statements and accounting reports in order to analyze spending categories, ensuring accuracy, reasonableness and adherence to agency guidelines
Budget development – Assists with collecting data and compiling budgets for grant submissions.
Attends post-award related user groups and administrative meetings, such as URGEMS user group, and Research Administration and Research Accounting (RARA) meetings. Participates in special purpose meetings, such as audits, meetings with central administrative departments, etc. Attends CLASP certification training program and maintain certification.
Other duties as assigned
Bachelor’s degree (Accounting or related field preferred)
One year of professional accounting experience, or equivalent combination of education and experience required
Ability to take responsibility for multiple accounts in a complex granting structure and show initiative in making suggestions and decisions.
Proficiency with spreadsheet analysis and ability to quickly learn new systems, programs, and / or software.
Knowledge of institutional and funding agencies policies and procedures related to sponsored programs accounting, University purchasing processes, accounts payable processes, UR Financials, URGEMS and payroll and human resources are preferred.
Ability to work independently, excellent interpersonal and communication skills, detail-oriented, and ability to work well in a team environment.
CLASP training will be required.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 051 Medicine - Administration
Schedule: 8:30 AM-5 PM