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University of Rochester Staff Accountant - 226730 in Rochester, New York

Staff Accountant Job ID 226730

Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 051 Dermatology M&D



Ledger Review

  • Responsible for reconciling and analyzing monthly ledgers, expenses, researching and resolving issues, developing and preparing reports.

  • Set up, review and manage data in shadow encumbrance system. Initiates corrective action or recommends solutions as appropriate and ensures follow through.

  • Obtain and file source documentation ensuring transactions are properly supported in accordance with University policy and procedures.

  • Archive closed grants and non-grant accounts on an annual basis.

  • Manages and reconciles payroll forms in conjunction with the Senior Financial Analyst.

    Manages Department Purchasing

  • Organizes and supervises the work of departmental personnel engaged in a variety of purchasing and accounting procedures and prepare and process payment-related forms. Research pricing options, when necessary, to meet requester’s needs while being fiscally responsible. Secure approvals and copies; route to appropriate destinations for processing.

  • Trains other departmental personnel in accounting related matters including procedural and policy matters and various practices for the proper management of spending.

  • Review for allowability, allocability, and reasonableness of expenditures on sponsored research and institutional accounts prior to purchase approval, ensuring they are in accordance with sponsor and institutional policies. Responsible for the oversight and enforcement of purchasing policies and procedures.

  • Maintains relationships with internal and external offices in order to be able to execute the department’s needs.

  • Create and monitor purchase orders and professional service contracts.

    Grant Finances

  • Supports faculty members in creating budgets and justifications for grant applications and sponsored project progress reports.

  • Interprets University and Sponsor policies, procedures and guidelines of funding for projects to ensure compliance.

  • Process subcontract invoices and ensure billing is current.

  • Responsible for oversight of monthly and quarterly invoices to sponsor.

  • Facilitate closeouts, ensuring awards are completed properly and timely.

  • Participate in special purpose meetings, meetings with central administrative departments.


  • Design, prepare, and distribute summary reports and statements, in conjunction with the Senior Financial Analyst.

  • Analyze and interpret data, trends, and reports for accuracy, reasonableness, and adherence to university and agency guidelines. Confirms completeness and accuracy of data and reports; uses judgment as to whether account balances are reasonable.

  • Analyzes problems and makes recommendations regarding accounts, records, reports and controls then initiate corrective action.

  • Where error trend indicates system defects, determine recommendations and seeking guidance as to the course of action to be taken.

  • Stays abreast of ongoing changes in University and related parties’ changes, identifying areas of immediate impact and initiating appropriate action in response to changes.

    Systems and Spending Oversight

  • Develop, recommend, and implement policies and procedures for accounting systems, financial reporting and systems of controls then continuously reevaluating enduring maximum efficiency and consistency.

  • Advises on difficult problems and on the interpretation of accounting related policies and procedures.

  • Identify areas of cost savings (ex. wasteful spending, quantity discounts, error correction, etc.), research alternatives, and implement change.

  • Prepares and documents instructions for changes in accounting systems


  • Other projects and responsibilities as needed/assigned.

    Qualifications: Bachelor's degree in Accounting, and 3 years of professional accounting experience; or an equivalent combination of education and experience.

    Preferred Qualifications: One year or more in an academic research setting and /or experience with grants desirable. Strong analytical ability and proficiency with Microsoft Office especially excel. Knowledge of Workday, Peoplesoft, and on-line procurement systems preferred.