University of Rochester Sr Research Administration in Rochester, New York


Full Time 40 hours Grade 055 SON Staff/Research Programs


8 AM-5 PM


Position Summary:

Serves as the administrative and financial deputy for the research mission of the School of Nursing. Responsibilities include oversight of research operations including resource allocation, financial management, grants and contracts administration and efficient flow of daily research operations. Establishes policies, procedures and processes for all activities and implements and monitors strategic planning objectives.


Center for Research Administration

  • Manage ongoing and emerging research initiatives. Assess workforce needs, including but not limited to research infrastructure against funded projects/contracts and planned grant submissions. Making necessary recommendations and implementing appropriate processes and policies.
  • Responsible for fiscal, statistical and analytical reporting to cognizant agencies. Including but not limited to National Institutes of Health and its affiliated agencies, National Cancer Institute, American Heart Association, foundations providing research grants, University Provost and other professional or research organizations.
  • Monitor and advise research support services provided by the Center for Research Support. Developing processes and policies to meet operational needs.
  • Facilitate the intersection of senior leadership, faculty, staff and students cultivating relationships and maintaining effective communications throughout the Research mission as well as with external constituents.
  • Act as an advisor to the Associate Dean for Research with regard to University, State and Federal policies; faculty grant effort reporting; research budgets; etc.
  • Keep abreast of research trends and policies and adapt changes into planning, control and analytical processes.
  • Responds on behalf of the Associate Dean for Research to inquiries involving the University as well as departmental policy, regulations, procedures, etc.
  • Represent the SON on UR research administration committees; including but not limited to the SON Research Council and Research Administration, Research Accounting (RARA).

Fiscal Administration

  • In alignment with the research strategic plan for the SON, develop, defend and monitor the research mission operating and capital budgets.
  • Accountable for the integration of multiple sources of revenue including grants, contracts, endowments and gifts while maximizing efficiency.
  • Review and approve all research revenue and expense activity along with oversight of the reconciliation process.
  • Develop, maintain and defend research productivity targets and metrics.
  • Coordinate and collaborate with multiple constituents including external and internal stakeholders.
  • Ensure integrity of all data including financial and other.
  • Make recommendations and advise the Associate Dean for Research on cost containment or expansion opportunities.
  • Make day-to-day interpretations and decisions regarding the accounting treatment of financial transactions.
  • Provides monthly, quarterly and annual reports to the Associate Dean for Research and the SON CFO on the financial status of internal operations and externally and internally funded projects.
  • Plans and manages the operational and developmental resources and support for research activities within the Center for Research Support, including but not limited to personnel, space, supplies, computers and office/research-related materials and equipment.

Grants Management

  • Collaborates with the Associate Dean for Research and principal investigators in the preparation of grant applications affecting the research mission and maintains liaison with the Office of Research and Project Administration, federal agencies and others. For funded awards, directs distribution of funds and is responsible for financial reporting.
  • Assists in applying for renewal or supplemental grants for funding and in preparing progress reports.
  • Monitors and coordinates all components of the research review process including core meetings, presentations, contract negotiations, site visits, and preparation of reports.
  • Reviews research projects to insure objectives outlined for the project will be accomplished in accordance with prescribed priorities, time limits and funding conditions.
  • Initiates and participates in meetings, confers with regulatory agencies and University administration.
  • Develop and maintain detailed analysis of various statistical and financial information used for grant reporting at all levels (internal, external to medical center and university constituents and to local, state and federal agencies).

Personnel Management

  • Recruit, hire, train and supervise professional/administrative assigned staff for the Center for Research Support.
  • Provide initial and ongoing training and development including the use of research administration and financial systems. Provide ongoing feedback including a formal annual performance evaluation. Ensure staff are aware and compliant with University policies and procedures.
  • Supervises the regulatory reporting (University and federal) required of the Center for Research Support and insures compliance with government regulations and funding requirements.
  • Assign projects, establish deadlines, and ensure coordination of effort between internal staff and external constituents. Take action on matters of discipline, promotion, salary and other matters.
  • Manage the system for documentation of effort for the Research Facilitation Group who provide research project and data management services to SON researchers and provide quarterly reports to the Associate Dean for Research and Director, Research Facilitation Group.
  • Provide support to research faculty in hiring and supervising research project team members to include but not limited to creation of job descriptions and effort reporting for team members.


Bachelor's degree and 5 years of relevant experience including at least 2 years at a managerial level; or equivalent combination of education and experience. Must be highly skilled in interpersonal communication and management, including attention to detail, accuracy and organization in processes and outcomes.

Preferred Qualifications

Master's degree in Health Education, Business Administration or related discipline: at least 5 years of relevant financial, administrative and grants management experience in an academic, health sciences environment strongly preferred.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Sr Research Administration

Location: School of Nursing

Job ID: 212818

Regular/Temporary: Regular

Full/Part Time: Full-Time