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University of Rochester Sr. Dir of Alumni Relations, URMC Academic Pgms - 227335 in Rochester, New York

Sr. Dir of Alumni Relations, URMC Academic Pgms Job ID 227335

Location Central Administration Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 058 Ofc Sr Vice Pres Advancement


8 AM-5 PM



The Senior Director of Alumni Relations and Volunteer Engagement for URMC Academic Programs is responsible for the strategic planning, creation and implementation, and maintenance of a wide-spread alumni and student engagement program that fosters strong relationships and goodwill with alumni and students. Constituents include alumni from the School of Medicine and Dentistry (SMD), School of Nursing (SON) and Eastman Institute for Oral Health (EIOH), as well as current students. This position reports to the Executive Director for URMC Academic Programs and works collaboratively with colleagues in the URMC Advancement Academic Programs, UR Advancement, and leadership and administration in the three schools to maximize engagement to build loyalty, institutional pride, and volunteer and philanthropic support.

This role will involve travel in support of various alumni events and visits with specific alumni of the different schools to drive engagement efforts and cultivate relationships. Additionally, the position will interact with the Deans and Directors of the schools, senior administration and faculty.

Principal Duties:

Under the direction of the Executive Director, and with latitude for independent judgment, actively works with alumni of the School of Medicine, School of Nursing and Eastman Institute for Oral Health. Responsibilities include but are not limited to:

20% Alumni Engagement

  • Through meetings, visits and events, connect and engage with alumni from SMD, SON and EIOH. This will include regional and national travel.

  • Work collaboratively with assigned gift officers on potential volunteer engagement, donor stewardship and cultivation.

  • Partner with UR Alumni Relations to drive the URMC role in Project 10,000. Reports quarterly on Academic Program team progress related to Go, Give, Help and Connect.

15% Volunteer Management

  • Oversee the creation and management of alumni councils and other boards and committees to further enhance the alumni and student experience. This includes responsibilities such as council communications, new member onboarding, membership recruitment, engagement goals/activities and meeting support in partnership with alumni relation colleagues.

  • Oversees the SMD reunion committees and serves as the lead for the 50th with the support of the Associate and Assistant Director.

30% Alumni and Student Relations Programming and Events

  • In collaboration with UR Advancement colleagues, develop and implement strategic programs that foster strong relations, goodwill and philanthropy with alumni and students from EIOH, SON, and SMD.

  • Oversee the Meliora Weekend program planning and event execution for Academic Programs in partnership with the Associate Director and Assistant Directors. Partners with the team to set and exceed attendance goals with the help of reunion volunteers.

  • Oversee the student and new alumni engagement programs (0-15 years out) for SMD, SON and EIOH led by the Assistant Director in partnership with student services. Develop innovative programs that build institutional pride amongst the student population. Educate graduating students about alumni benefits and engage them in programs.

  • Recommends and develops value-added services for SMD, SON and EIOH alumni, such as alumni online communities, continuing education credits, enhancements and maintenance of the web pages and social media and broadcast emails. Works closely with Central Alumni Relations for value added activities and programs.

  • Maintains overall responsibility for SMD, SON and EIOH awards process, coordinating with alumni, and colleagues in URMC Advancement, Stewardship and Communications in strong partnership with alumni relations colleagues who provide support.

  • Troubleshoots alumni issues, responds to alumni inquiries and prepares correspondence to alumni.

  • In collaboration with UR Advancement colleagues (Annual Fund, Reunion Giving, UR Alumni Relations, Special Events, Communications, etc.), oversee the leadership and vision of events, including the engagement and programming and how they work together to enhance the alumni and student experience in the overall program such as Day of Giving, Day of Gratitude, and I Heart SMD, SON and EIOH Day.

  • Represents the University, Medical Center, EIOH, SON, and SMD at events as needed.

25% Management and Planning

  • Create and implement an annual plan that promotes alumni good will, engagement and financial support through creative programming and thoughtful event strategies that reinforce thematic content, priorities and goals of SMD, SON, and EIOH. Submit for approval by the Executive Director.

  • Oversee day-to-day activities of the URMC Advancement Academic Programs Alumni Relations including hands on project management, staff supervision and hiring, performance appraisals, and make recommendations on staffing structure and promotions. This role will directly oversee an Associate Director and two Assistant Directors.

5% Communications

  • Utilize print and electronic media to keep alumni abreast of SON, SMD, and EIOH news and to feature accomplishments of alumni, faculty, and students. Coordinate closely with Executive Director, Assistant Director, UR Advancement Communications, and URMC Public Relations in order to assure a unified and concerted outreach to alumni. Responsible for managing the review process and copy editing of all Academic Programs communications working closely with the Assistant Director.

  • Plan an alumni communication strategy that incorporates campaign messaging, themes, and priorities to constituency programs in support of campaign fundraising goals. Supervise the Assistant Director’s role which includes liaison responsibilities to the annual funds involving appeals and stewardship and engagement programs.

5% Other Duties

  • Maintain a broad knowledge of key medical center areas of importance to the engagement of alumni.

  • Additional responsibilities as assigned by the Executive Director for URMC Academic Programs.

Basic Requirements:

The Senior Director for Alumni Relations must have a Bachelor’s degree, master’s degree preferred, at least 10 years of development/alumni relations experience at a university or college or applicable work experience, supervisory experience and experience working with volunteers/boards. Familiarity with academic medical center’s administration is a plus. This role will involve travel.


Other attributes needed are: excellent communication and organizational skills; commitment to the Meliora spirit of ever better; strong supervisory and leadership skills; ability to collaborate and manage multiple projects; work effectively with volunteers, faculty, alumni, and friends; and the enthusiasm to represent URMC Academic Programs effectively to alumni and other constituents. Advanced computer skills working in Microsoft Office is required. The ability to adjust to changing priorities and challenges in a busy environment, with a positive, can-do attitude is key.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled