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University of Rochester Sr Accountant - 217816 in Rochester, New York

Sr Accountant

Job ID



School of Medicine & Dentistry

Full/Part Time


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Full Time 40 hours Grade 053 Medicine M&D-Infect Dis Unit




Position Summary:

Under the supervision of the Division Administrator, and with considerable latitude for the exercise of independent judgment and initiative, is responsible for the research accounting operations for the Infectious Diseases Division. Manages pre and post-award professional accounting work in the Infectious Diseases Division at a high operating level requiring advanced knowledge and application of general accounting theory, techniques and practices, and knowledge of the University accounting system and of UR-GEMS (an encumbrance based accounting and monitoring system). Devises and implements methods for gathering information, analyzing and interpreting data, budget preparation and forecasts, preparing reports and making recommendations which may have procedural and policy implications within the Division and Department of Medicine. The Senior Accountant will obtain and maintain CLASP certification. Directly reports to the Administrator for Infectious Diseases and acts in the Administrator’s place when appropriate.


Grant Management

  • Create financial reports showing current status of funds reflecting projections and anticipated outcomes. Provides reports to University Departments, Deans, Administrator and Faculty and offers recommendations for action.

  • Review, prepare and submit grant financial closeout reports to the Office of Research Accounting and Costing Standards to comply with sponsor rules and regulations.

  • Prepare routine reports and design special reports as requested by

  • Interface with faculty and Division Administrator as necessary to review status of research accounts and make recommendations as needed. Prepare scenarios to project future status of funds in accounts.

  • Manage approximately 20 subcontracts. Assess timeliness, accuracy, and completeness of incoming invoices, per sponsor requirements. Liaise with subcontract site financial contacts. Obtain Principal Investigator approval for payment of invoices. Process invoices with ORACS.

  • Review award and contract terms and conditions. Interprets these conditions and other sponsor policies and communicates to PIs and staff.

  • Assist in the pre-award process by:

  • Developing budgeting tools and budgets for grant and trial proposals.

  • Reviews and interprets proposal RFAs for specific budget requirements

  • Reviews and submits all sponsored program cost-sharing, and salary cap documentation

  • Ensures that NOAs, NOGAs, grant agreements are correct and align with Division’s understanding of terms and conditions. Works with central offices and sponsors to resolve any discrepancies.

Financial Management

  • Using University Financial reports, reconcile federal research accounts (FAO GR5s), including subcontracts. Monitor all account balances and expenditures. Analyze accounts and use judgment to determine whether the account balances are reasonable. Ensure that financial data relative to research grants is accurate and reliable.

  • Interpret financial policies and procedures. Make recommendations for applications of or changes to University policy and procedures. Identify best practices and opportunities for process re-design by standardizing business practices, procedures, and reporting mechanisms for the accounting function of the Division, Department, and University while meeting the diverse needs of members of the entire University community. Provides guidance on departmental accounting practices and procedures to the members of the department including faculty, staff, graduate students, and undergraduate students.

  • Develop ad hoc reports and analyses to assist the administrator, chief and principal investigators in budgeting, assessing, & decision making.

  • Maintain faculty and staff financial records. Monitor federal research accounts for accurate salary distributions as related to specific grant or University guidelines. Assists in the annual Plan Confirmation System Review

  • Train, oversee and coordinate the accurate entry of data into account systems to enable timely and accurate financial reporting. Responsible for audit and oversight of all accounting functions including the monitoring of expenditures and other related activities to ensure compliance with internal and sponsor regulations.


  • Represent the division and its interests at various meetings such as RARA and other various subcommittees. Maintain liaison with a wide variety of University Departments, including the Dean's Office, ORPA, ORACS, General Accounting, Finance, and PERC.

  • Business Process Improvement and Strategic Development

  • Analyze financial data (for both sponsored research and Division accounts) and develop recommendations for courses of action in areas related to financial activity or business processes and procedures

  • Train and supervise financial activities of all Division staff involved in financial transactions to ensure adherence to Department Protocols

  • In the absence of Department Protocols, develop and implement strategies to minimize the financial risk and inefficiency in Division processes and procedures.

  • Act in the Administrator’s place when he/she is unavailable

  • Serve as resource and triage questions and issues.

  • Appropriately escalate issues as required

  • While maintaining financial controls assures that financial paperwork is completed accurately and submitted in a timely manner

  • Other duties as assigned


Bachelor's degree in Accounting, and 3 years of experience as a Staff Accountant; or an equivalent combination of education and experience. Microsoft Word and advanced proficiency in Microsoft Excel required. Ability to interact with all levels of faculty and staff; excellent communication skills; possesses good customer service skills; demonstrates knowledge and experience in the accounting field, attention to detail a must; shows initiative and resourcefulness in managing priorities and takes responsibility for accomplishing his/her own work while maintaining confidentiality of information.