Special Events Assistant Director

Rochester, NY


The Senior Community Engagement and Events Specialist will support a significant part of the University’s advancement operation. This individual will work independently to create, implement, and follow-up on high-end development events and programs, including donor cultivation and recognition events, events with the President and Board, regional activities, and dedications. The Senior Community Engagement and Events Specialist is responsible for insuring that all events meet the highest quality standards.

The Senior Community Engagement and Events Specialist will work cooperatively with colleagues across University Advancement to create and implement events that support the University’s fundraising objectives. These events will take place in both Rochester (particularly at Meliora Weekend) and cities across the country. The person will have responsibility for all details of the event and for reporting their progress back to the Executive Director. There will be extensive interaction with high-level University administrators, donors, and volunteers as well as some informal supervision of support staff who will assist with the registration process and other event-related duties.

This position requires excellent leadership, organizational, customer service, and communication skills and the ability to work autonomously. The Senior Communications and Event Specialist must have good judgment, be results-oriented, and donor- centric. This individual must have the ability to adjust to changing priorities and challenges in a busy environment. Must be able to work under pressure of deadlines; must be able to travel locally and nationally; weekend and evening work will be required.


Event Management – Events featuring the University President and/or Board of Trustees

Event management responsibilities include:

  • Researching and securing venues and vendors and maintaining knowledge of venues in various cities.

  • Overseeing the production of all publications and related collateral materials and the coordination of mailing lists as well as managing the marketing for each event.

  • Developing and managing the program flow and involvement of speakers, which will likely include the President, Deans, Board members, faculty, and high-level donors/volunteers. Writing briefings and interacting with leaders mentioned above to make sure all speakers are prepared.

  • Traveling to events and managing all on-site logistics while there. This could include 5-10 trips per year.

Event Management – Stewardship, cultivation, and other regional events

Event Management – Meliora Weekend events

Regional Strategic Planning

  • Work collaboratively with partners in Alumni Relations and Regional Advancement to oversee the event and engagement strategy for several regions. Serve as the Special Events representative on the core regional planning team for each area, provide advice and strategy on what event should take place and what prospects should be engaged, and maintain knowledge of each region and the key prospects in them.

Other duties as assigned


Bachelor’s degree required


  • 3-5 years of development, event planning, or an equivalent combination of experience and education

  • Outstanding written, verbal, and interpersonal skills

  • Strong leadership skills and ability to work independently

  • Ability to work collaboratively with various constituent groups, colleagues, volunteers and campus partners

  • Ability to manage large projects; to gather, condense and synthesize information, and ability to provide accurate analysis and summaries

  • Experience with computer technologies, especially Microsoft Excel

  • A personal belief in mission, goals and objectives of private higher education

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $59,197 - $82,888 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Central Administration
Full/Part Time: Full-Time