Shared Administrative Support Position (Secretary III)

Rochester, NY



Provide office/administrative support to EH&S in general and Pest Control/Sanitation, Occupational Safety, Asbestos Control, Environmental Compliance, Emergency Preparedness and Business Continuity units in particular

Reports to Department Administrator

Primary Responsibilities:

Provide secretarial support to the specific units identified as well as main EH&S office support

General Office Support 50%

  • Answer phones, triage messages 15%

  • Process staff mileage and expense reports 10%

  • Coordinate purchase of general office supplies and miscellaneous purchases10%

  • Assist in rollout of new Planon system and ongoing use of system 10%

  • Schedule various meetings as requested, coordinate special events 5%

Pest Control / Sanitation Specific 30%

  • Maintain Pest Control & Sanitation time/activity log database 10%

  • Submit purchase requests for pest control supplies 5%

  • Distribute, file Pest Control & Sanitation reports 5%

  • Maintain records of temporary food permits and process payments 5%

  • Review and update Pest Control Labels/MSDS/pesticide database periodically 5%

Secondary Responsibilities: 15%

  • Coordinate and track calibration of Industrial Hygiene equipment 10%

  • Distribute mail, set up conference room for meetings 5%

Additional Responsibilities:

  • Additional Duties as Assigned 5%

Minimum Qualifications:

  • Must be proficient in Microsoft Office and Outlook and have excellent customer service skills

  • Education: 2 years of post-high school education: secretarial or word processing studies, or the equivalent.

  • Experience: At least 2 years of secretarial, word processing and practical office experience with demonstrated ability to work with limited direction

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 007
Schedule: 8 AM-5 PM