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University of Rochester Senior Accountant - 217218 in Rochester, New York

Senior Accountant

Job ID



Strong Memorial Hospital

Full/Part Time


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Full Time 40 hours Grade 053 Financial Services SMH


Position Summary:

Performs professional accounting work with responsibility in one or more areas of the University accounting system such as financial reporting, cost analysis and distribution, classification of accounts and funds, study of accounting systems and sponsored programs accounting. (Concentration on type and intensity of work performed varies according to functional areas integrally related to supervisory responsibilities).


Processing of Capital Requisitions

  • Review SMH capital purchase requisitions for completeness, accuracy of data and adherence to Hospital capital purchase policy.

  • Assign capital purchase funding source according to projects approved in the Five Year Capital Plan

  • Oversee Bookkeeper position in processing of capital requisitions and update of capital databases in excel and access.

  • Future Business Asset Tracking Specialist role in development under business process developed for electronic requisitioning under the Procure to Pay Project

    Generate Monthly Capital Expenditure Summary

  • Monthly download of renewal and replacement FAO transactions from UR Financials for reconciliation to capital requisition databases.

  • Investigate discrepancies and prepare correcting journal entries as needed.

  • Initiate action with departments to correct accounting and revise purchase orders.

  • Prepare monthly Capital Expenditure Report for Senior Leadership reporting actual capital acquisition and encumbrances to the approved capital budget.

Annual Fixed Asset Listing Update

  • Coordinate annual distribution fixed asset listing to departments for the annual fixed asset review and update process.

  • Provide assistance to Hospital Departments during the review process.

  • Maintain annual work plan updating internal and external deadlines as needed.

  • Monthly upload of Renewal & Replacement balances into Access for reconciliation to monthly financial statements reporting of capital acquisitions.

  • Process departmental asset review submissions of changes, transfers and corrections.

  • Lead role in all aspects of creating asset additions including asset match file process.

  • Prepare special asset uploads for bulk orders, PC replacement plan, practice acquisitions and departmental conversions.

  • Prepares all data upload submissions for the external vendor preparing annual update.

  • Investigation of unmatched capital purchases for future capitalization or write off.

  • Assist in planning for future UR Financial Business Asset Module implementation

Unbudgeted and Friends of Strong Capital Reconciliation

  • Monthly reconciliation of unbudgeted capital purchases and preparation monthly journal entries to fund unbudgeted capital purchases from gifts, grants, divisional funding.

  • Department Liaison to Friends of Strong for annual capital gifts and steward in gift intent. Monthly analysis capital gift expenditures and encumbrances and gift balances.

Capital Projects

  • Review and approve electronic construction project forms 100, 101, 102R and 104 Forms to assign funding approved five year capital plan

  • Create and maintain Construction in Progress Project files as project FAOs are established and project budgets are revised.

  • Prepare summary of renewal and replacement capital spending for all capital projects and multiyear replacement plans as needed for Project Managers and MYRP Owners.

Internal and External Reporting

  • Assist in preparation annual Census Bureau ICT and ACES Surveys

  • Wage Index Schedules for Capital Salaries for Institutional Cost Report

Internal and External Audit Responsibilities

  • Provide supporting documentation for main additions selections under annual PP&E audit.

  • Provide project capital equipment spending upon request by University Internal Audit

Other Roles and Responsibilities

  • General assistance and guidance to Hospital Department’s questions and concerns

  • Other ad hoc reports and analysis as needed

  • Performs other related duties as assigned


Bachelor's degree in Accounting, and 3 years experience as a staff accountant; or an equivalent combination of education and experience.

Preferred Qualifications

  • Strong communication and customer service skills

  • Self-motivated with ability to prioritize tasks and work independently

  • Accuracy and keen attention to detail

  • Strong working knowledge of Microsoft Office Excel and Access

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled