Secretary IV

Rochester, NY


Project Sec IV Job Description:

  • Work with Body Project Health Educator/Coordinator to compile list of community-based organizations (CBOs)

  • Schedule Body Project trainings for CBOs

  • Recruit CBO participation

  • Contact CBOs to offer Body Project training and demonstrate consistent follow up on training interest

  • Send Body Project Group Request Form and Information Sheet to CBOs

  • Review and track CBO response to initial contact and forms

  • Secure potential dates with interested CBOs for Body Project training

  • Pair CBO availability with facilitated trainer availability to set training dates

  • Work with trained facilitators to schedule two groups (4 weeks each) at each interested CBO

  • Keep a list of all trained facilitator scheduling availability with at least a 3-month lead time

  • Send out pre-training assignments to group participants prior to each scheduled training

  • Confirm training logistics for each group session series

  • Track all Body Project trainings including but not limited to: name of organization, number of scheduled participants, ages of participants, and attendance

  • Send and track completion of pre/post participant surveys

  • Compile results of pre/posts participant surveys

  • Communicate with Body Project Health Educator/Coordinator on a weekly basis to optimize workflow

  • Participate in 1-hour monthly Body Project organizational meeting


  • 2 years of post-high school education in secretarial studies or the equivalent required.

  • At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation required.

  • Ability to work effectively with individuals across all job levels. Flexible in approach and appreciates the demands of a fast-paced, constantly evolving division preferred.

  • C-TAGME Certification a plus. Leadership experience is a plus.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: Medical Faculty Group
Full/Part Time: TAR
Opening: Time as Reported Grade 009

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