University of Rochester Secretary III in Rochester, New York


Full Time 40 hours Grade 007 Surgical Pathology SMH


Position Summary:

Performs routine and non-routine duties requiring advanced secretarial and medical transcription skills and proficiency in an administrative office of an academic, medical, or business department. Strong transcription skills, including excellent spelling, medical terminology and grammar, and strong interpersonal/communication skills are essential. Performs an assortment of office duties to support the clinical mission of the unit including printing and collating pathology reports and requisitions, preparing material (reports, blocks, slides) for send out to reference labs and for clinical trials, assigning cases from Highland Hospital to be reviewed by SMH pathologist, greeting visitors, backup to reception desk and slide room, and other clerical duties as needed.


Supports the Surgical Pathology faculty, residents and technicians. Includes and is not limited to requests for faxing reports and documents to clinicians and consultants, respond to requests for sending slides to other institutions for consultation or for reference testing or clinical trials, prepare Federal Express packages, print and collate pathology reports and requisitions, pull slides and patient history for department conferences. Manages receipt and tracking of slides from Highland Hospital for signout by SMH pathologist. Processes requests for additional testing on archived cases and is responsible for typing addenda.

Accurately transcribe gross description and diagnosis for Surgical Pathology reports using computerized laboratory information system and voice dictation software.

Cover for receptionist and slide librarian during vacations and sick time.

Perform other duties as assigned by the chief supervisor.


AAS in Secretarial Science with at least 2 years’ experience in an office setting or equivalent combination of education and experience. Familiarity with advanced medical terminology. Experience transcribing voice dictation.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Secretary III

Location: Strong Memorial Hospital

Job ID: 206851

Regular/Temporary: Regular

Full/Part Time: Full-Time