Secretary III

Rochester, NY


With general direction and latitude for initiative and judgment, performs routine and non-routine duties requiring advanced secretarial or word processing skills and proficiency in an administrative office of an academic, medical, service, business or comparable department. Is responsible for limited departmental administrative details. May be responsible for assignment and review of daily clerical or word processing office operations.


Receives general direction from a Dean, Director, Division or Department Head, or Office Manager.


May direct other secretarial, word processing and clerical assistants.


Typewriter, word processing and voice recording equipment, adding machine, calculating machine, duplicating equipment.


  • Provides limited administrative assistance to the Department Head and other staff members on specific administrative details assigned. May maintain records of staff or word processing production time used in grant accounts and expenditures for materials, supplies or document production, travel expenses, equipment maintenance and service, etc.

  • Performs secretarial or word processing duties including the sorting and routing of mail and the taking and transcribing of dictation. Serves as departmental receptionist, maintains files and office supplies, arranges travel and other accommodations.

  • Occasionally composes, types and signs non-routine correspondence providing factual information. Assembles information for

  • and drafts important and confidential correspondence. Revises, edits and manipulates texts and documents for specialized

  • presentation.

  • Types summary or verbatim transcripts of administrative meetings and arranges for departmental, administrative and other meetings. Types and distributes agenda.

  • May supervise other secretarial, word processing and clerical assistants.

  • May control department petty cash accounts.

  • Performs other related duties.


  • Education: 2 years of post high school education: secretarial or word processing studies, or the equivalent.

  • Experience: At least 2 years of secretarial, word processing and practical office experience with demonstrated ability to work with limited direction and to direct the work of word processors or clerical assistants.

  • Technical: Advanced secretarial or word processing skills. The ability to take dictation at 100 words per minute and to transcribe at 55 words per minute. The ability to operate standard office machines and word processing equipment.

  • OR a combination of formal training and experience equivalent to the above

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $16.50 - $21.45 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Strong Memorial Hospital
Full/Part Time: Full-Time