Research Grants & Finance Administrator II, CTN

Rochester, NY


Serves as program manager in planning, directing and coordinating the Center for Translational Neuromedicine, which consists of two divisions: the Division for Cell & Gene Therapy and the Division of Glial Disease & Therapeutics. Acts as liaison and has extensive contact with University and Medical Center administration, project sponsors, participating centers and regulatory agencies.

In addition to primary Center responsibilities, this individual oversees the DOD- Multidisciplinary University Research Initiative award (MURI) and National Institutes of Health U19 award. Several other research awards include sub-awards with collaborating institutions. The Center has extensive collaborations with our ‘sister’ Center at the University of Copenhagen, Denmark.

Acts as liaison and has extensive contact with University and Medical Center administration, project sponsors, collaborating departments and institutions, and regulatory agencies. Serves as the chief financial officer (CFO) of the Center. Responsible for overall center administration and related duties requiring experience with policies, procedures, and practices of the University.



35% Develop and monitor salary, operating, research program, core and capital budgets for center and faculty. Plan and administer multi-program research budgets, as well as other federal and private awards; works with faculty and program directors to monitor their usage of operating and grant budgets. Plans and directs the administrative and programmatic support for research activities in order to effectively manage available resources (personnel, space, supplies, computers and office equipment). Directs renovation projects for department, as needed. Approves capital purchases in conjunction with the chair and/or program directors. Serves as liaison to ORPA and ORACS on matters related to pre- and post-award grant administration.

25% In coordination with the center directors, ensures fiscal control through the use of an encumbrance financial reporting system (URGEMS) and oversees all budgets for research activities, institutional and core accounts related to the Center. Develops, implements and manages best practice fiscal/administrative procedures in the center. Controls expenditures and provides approval for the purchase of major equipment, services, space and materials. Reports to the program directors and management teams on the financial status of the research.

15% Responsible for all human resource issues for the Center. Hires, trains, supervises, develops, and evaluates administrative staff, and assists with recruitment of laboratory staff. Advises faculty and staff on all aspects of human resource administration, including supervision, performance evaluation, compensation, disciplinary actions, lay-offs, terminations, benefits, etc. Coordinates and oversees annual performance evaluations for all personnel in these areas. Works closely with Center Directors on faculty recruitment and appointments as well as reappointments and promotion packages for active faculty (primary and secondary appointees). Serves as payroll manager for these areas. Acts as liaison with departments of Human Resources, Benefits, HR Service Center, and Payroll.

15% Coordinates all components of the submission process for multi-department/institution research programs, research grants, research agreements and contracts, including presentations, forecasting and the preparation of supplementary reports. Provides support in applying for renewal or supplemental grants and in preparing progress reports. Prepares correspondence for program directors to submit to funding agencies. Supervises the regulatory reporting and insures compliance with government regulations and funding requirements. Supervises, trains, and develops administrative staff in the preparation of proposals.

5% Provides guidance and advice to the Center Directors on administrative and fiscal activities, especially in terms of strategic planning and problem resolution. Makes recommendations and prepares correspondence, analyses and reports in support of planning and problem resolution.

5% Represents the Principal Investigators and/or Program Directors to outside organizations involved in our research. Acts as a resource in working with other departments of the University and Medical Center. Provides guidance to new administrators to the Medical Center. Functions as the primary administrative contact with other departments, universities and other organizations involved with the multidisciplinary conduct of research programs housed in the Center.

Other projects and job duties as assigned.


  • Master's degree in Health Education or Business Administration and 5-6 years of relevant experience, 2 years in a managerial capacity; or an equivalent combination of education and experience.

  • Prior experience with grants administration and / or in higher education preferred.

  • Strong interpersonal and communication skills, including written communication.

  • Strong spreadsheet analysis, attention to detail, and organizational skills.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

The University of Rochester is an Equal Opportunity Employer.

Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 055