Project Mgr, Materials Management

Rochester, NY


Manage and oversee implementation and oversight of supply chain operations and materials management and ensures inventory management procedures are maintained in accordance with best-practice standards. Responsible for leading the assessment, decision-making, and implementation of Supply Chain projects for all Materials Management departments, including Hospital Stores, OR, ED, Linen, Clinical labs, offsite locations, etc. Prepares information and facilitates committee meetings for conversions, submits DEDs, manages backorders, and directs orders for each department. Works closely with the CSC warehouse manager on inventory distribution for the hospital departments. Works directly with the Director of Materials Management, other members of the Supply Chain Departments, and nurse managers and clinicians to set priorities and implement problem-solving initiatives.


Manages all projects for the Materials Management program in accordance with Supply Chain best practice standards. Establish and document procedures to support Supply Chain activities. Determine and appropriately maintain inventory levels to ensure sufficient product availability to clinical services. Creates and maintains project plans, including timelines and milestones, change management strategies, and communication plans. Negotiates sufficient resources from supply chain data analytics, procurement, IP, revenue integrity, HIM, and reimbursement teams. Continually re-assesses the appropriate project management approach and skillset/resource mix across the enterprise system for internal and external partners to ensure all project tasks are successfully completed.

Work in concert with Value Analysis, Unit Managers, staff, Corporate Procurement and UR prime vendor to ensure optimal customer service to the hospital. Establish and maintain optimal communication standards with these groups. Serve as liaison between vendors, manufacturers, department managers and leadership. Maintain communication with vendors and manufacturers regarding ongoing backorders and possible product shortages. Works with warehouse and Hospital Stores management team to monitor upcoming product expiration dates, following “first in, first out” product usage. Coordinates with departments such as Environmental Services, ISD, Environmental Health and Safety, etc., to complete applicable tasks necessary for project completion.

Oversee the development, analysis and distribution of key performance metric reporting of their operations. Optimize capabilities of ASC, and other software programs to assess, measure and track supply expenses proactively. Provide reports and analyses for decision-making and strategic planning. Performs par-level quantity and unit of measure changes, adding/removing items from storerooms, adding/replacing/removing labels to correspond to par-level changes.

Participates in planning, project and operations as required, including (but not limited to) supply room reorganizing, removal and replacement of storage bin labels for onsite and offsite locations using ERP Reports and Helios Lite, and reorganizing of linen and service center storage space. Works with 3rd party vendors on obtaining price quotes for par wall shelving, rolling racks, baskets, dividers, etc. Assembles par wall and Helios-based shelving for storerooms. Works in concert with department leadership on product conversions, setting up and reviewing product DEDs, removal and stocking replacement products, and placing and removing substitute items in bin locations as needed. Completes Captis conversions for all departments under Materials Management and coordinates with department managers and supervisors on removing products being replaced, coordinating with vendors to set up returns where applicable. Works with department leadership to ensure project considerations do not negatively impact patient care and will positively impact overall department operations.

Lead ongoing process improvement and cost reduction activities. Identify, recommend and implement solutions for problems relating to the product, process and ordering system. Communicates with department leadership regarding patient care supplies, surgical implants, linen and lab supplies, possible shortages, backorders, etc.

Oversee and direct prime vendor/supplier performance objectives, activities, and Quality Control and the Product Recall process. Responsible for reviewing Product Recall Alerts and coordinating the containment, removal and documentation of hazardous products from inventory. Serve responsible for carrying out the semi-annual physical product inventory as required by SMH Finance to meet cost accounting and regulatory requirements. Provides evidence and justifications to the finance team for fluctuations in stock levels from the previous physical inventory to the next one, such as increased/decreased product demand, holiday ordering practices, etc. Maximize contracting opportunities within the GPO contract portfolio when deemed clinically acceptable and financially advantageous

Collaborate with Value Analysis leadership to facilitate new product requests. Work with SCAT Team to ensure the addition of appropriate new products into the ASC Item File. Research, identify and gain approval for backorder substitutions. Review new ASC items to ensure accurate entry of vendor and manufacturer details, assigned spend categories, and descriptions. Flexibility is a requirement, as many projects will need to be worked on/completed on nights and weekends, possible overnights, and possible holidays for both onsite and offsite areas.


  • College Degree, 4 years of related experience or a combination of education and experience

  • Two years supply chain experience, two years management experience or equivalent combination of experience and education

  • Microsoft Office applications. ASC experience is desired. Experience with Lean principles, performance measurement, inventory management, system analytics, finance, and process improvement. Hospital supply chain experience is preferred. Frequent nights, weekends, possible overnight and possible holidays required for onsite and offsite areas.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $62,200 - $93,300 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Strong Memorial Hospital
Full/Part Time: Full-Time