Procurement Specialist

Rochester, NY


To provide support to the procurement activity of Procurement Services by approving low dollar purchases and coordinating the processing of orders under supervision of a Purchasing Manager or Senior Purchasing Manager.


May coordinate activities of other clerical support staff.


Typewriter, calculator, fax machine, Automated Purchasing System, and other standard office equipment.


  1. Approves and authorizes orders up to a maximum of $5,000.

  2. Places orders with vendors.

  3. Investigates and resolves pricing disputes with vendors.

  4. Initiates contract renewals and monitor contract expiration dates.

  5. Requests updated pricing from vendors for database accuracy.

  6. Compiles preventive maintenance orders to include pricing verification and contract compliance.

  7. Confers routinely with vendors and departments to follow up on backorders, payment problems or service issues.

  8. Handles routine phone calls and advises faculty and staff on appropriate procurement procedures.

  9. Assists the purchasing manager in maintaining vendor databases and contracts.

  10. Requests price quotes for small dollar transactions.

  11. Assists the Assistant Director in processing Independent Contractor/Consultant orders and contracts.

  12. Interfaces with Accounts Payable on invoice resolution for purchase orders processed by Purchasing Assistants and Purchasing Managers.

  13. Assists in the implementation and maintenance of the Automated Purchasing System.

  14. Provides support in maintaining all databases in the Purchasing System.


Associate's degree in business administration and 1-2 years of related experience; or an equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $ 16.49 - $ 23.08 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 007 Support Operations-Fac & Svcs
Schedule: 7:30 AM-4 PM; POS WKND/HOL