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University of Rochester Physician Support Spec - Clinton Crossings - 224987 in Rochester, New York

Physician Support Spec - Clinton Crossings

Job ID

224987

Location

Eastman Dental Center

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Opening

Full Time 40 hours Grade 009 UDFG Dental Faculty - Clinton Crossings

Schedule

8 AM-5 PM; WKNDS AS SCHEDULED

Responsibilities

POSITION SUMMARY:

With minimum direction and latitude for independent judgment, facilitates surgical and non-surgical scheduling, comprehensive secretarial support, treatment plan coordination and accounts receivable duties for Oral and Maxillofacial Surgeons, Prosthodontists, Periodontists, Orthodontists, Pedodontists and General Dentists. Also responsible for front end functions, pre-payment & account balance collections, creation of insurance pre-determinations, verification of benefits and management of internal and external referrals.

SUPERVISION AND DIRECTION RECEIVED:

Receives minimum direction from the Operations Administrator. Responsible for monitoring own performance on assigned tasks against procedural standards. Self-directed. Must make complex decisions independently. Responsible for working with Treatment Coordinators, Lead Collection Specialist, Practice Administrator, Sr. Operations Administrator & UDFG Director.

SUPERVISION AND DIRECTION EXERCISED:

May be asked to relay information to other administrative staff and train new hires as needed.

TYPICAL DUTIES:

Responsible for schedule management for all dental providers, including Oral and Maxillofacial Surgery, Prosthodontics, Periodontics, Orthodontics, Pediatrics, and General Dentistry. Each UDFG provider has their own, individual guidelines. Strong knowledge of complex dental procedures and requirements to schedule these procedures. Liaison between patient and provider. Prepare and submit dental prior authorizations for treatment ranging from the straightforward to the more complex. Include all necessary attachments, x-rays, scans, perio probing, etc.

Review treatment estimates and financial obligations with patients prior to initiation of treatment. Works closely with Treatment Coordinators to ensure all treatments are authorized and payment arrangements have been documented. Responsible for collection of required down-payments and/or documented payments at time of service.

Responsible for receiving and processing both internal and external referrals for all dental specialties. Determine relevant information required for each dental specialty consultation (previous x-rays, previous progress notes, etc.) and follow up with patient if additional information is essential prior to the consultative appointment. Responsible for transcription of Oral Surgery dictation and provider correspondence to referral sources. Pre-verify private insurance coverage for all incoming patients and resolve obstacles with insurance company and/or patient prior to visit. Extensive knowledge of multiple dental/medical insurance plans and estimated coverages.

Assist Lead Collections Specialist in Accounts Receivable management projects on a variety of accounts with outstanding balances.

Responsible for patient registration, collection of all patient demographics, guarantor and insurance information. Obtain all required consents at first visit and triages incoming telephone calls. Maintain open lines of communication with multiple providers. Ability to effectively and efficiently relay pertinent patient information to achieve desired outcome. Troubleshoot with provider to ensure all urgent cases are given priority scheduling.

QUALIFICATIONS:

Associate’s degree in Medical, Secretarial or related filed and a minimum of one to two years of relevant experience required; or an equivalent combination of education and experience. Medical/dental terminology preferred with an above average understanding of ICD-10 and CPT/CDT coding. Advanced secretarial skills and computer experience desired.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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