University of Rochester Manager of Finance & Administration, CSSP in Rochester, New York


Full Time 40 hours Grade 054 Clinical & Social Psychology




*Position Summary: *

Serves as lead Administrator and Financial Analyst for the Department of Clinical & Social Sciences in Psychology at the University of Rochester. Reports directly to the Chair. Responsible for the department’s overall operational performance including: developing annual operating/capital budgets; financial forecasting; space planning. Responsible for management of staff and provides financial and administrative information for multiple grant applications, and oversees grant submissions with University grant offices. Maintains strong relationships within the University of Rochester’s infrastructure.


*Financial and Budget Management *

Directs and manages all financial accounting and reporting for department activities. Establishes, implements, updates, and coordinates all financial policies of the department to maximize internal controls and assure compliance with University policies. Reconciles all financial data for departmental accounts.

With latitude for the exercise of independent judgment and initiative: manages department’s assets; oversees cash management, journal transfers, and establishment of accounts. Provides chair with financial reports and explanations of same. Recommends policies and actions to maintain the fiscal integrity and growth of the department. Provides financial analysis for growth, forecasting as needed. Collaborates with relevant University office(s) to develop systems for efficient financial management and control. Collaborates with the Deans’ Office for annual department budget close out.

Conducts specialized and highly complex analysis of financial data provides recommendations based on research.

Keeps abreast of trends as they relate to financial management and adapts new developments into planning, control and analytical processes.

As assigned, assumes responsibility for special projects involving research, planning and recommending changes. Assumes responsibility for the project, establishes time tables, activity plans and coordinates the efforts of any subordinate staff.

*Proposal Development and Grant Management *

Manages functions of Pre-Award through Post-Award grant procedures. Provides detailed financial & administrative information for grant applications and coordinates grant application submission with University grant offices. Provides financial and administrative information for non-grant faculty research accounts.

Manages grant applications including creating complex budget spreadsheets, justifications, and projections. Develops supporting materials and outlines grant submission information, requirements, and deadlines. Once a grant is received, serves as staff liaison between department and the University’s ORPA office.

Interprets University and sponsor policies to develop guidelines and procedures for department to ensure compliance. Serves as staff liaison between department and the Office of Research Accounting and Costing Standards to ensure grants are monitored and closed out in accordance with sponsor guidelines. Collaborates with Administrator to establish payroll allocations. Devises methods of financial reporting and prepares monthly reports for faculty showing monthly spending and budget projections for life of the project ensuring compliance with budget and guidelines.

Accountable for the management of monthly ledgers, ensures data integrity and charges are accurate, with delegated authority develops, departmental policies and procedures. Researches undocumented charges, initiates corrective action and/or rebudgeting, as necessary. Monitors effort on grants and recommends appropriate actions to PI. Manages the summer salary process for all faculty members. Performs ORACS’ annual plan confirmation and cost sharing reports. Maintains internal financial reports to allow for effective comparison of fiscal operations. Accountable for the closeout report process on research accounts and working with faculty on annual progress reports. Ensure full compliance of the University’s Effort Policy.

Functions as liaison with University, funding sources and collaborators on financial matters.

*Administration and other *

Manages the overall allocation of administrative staff, oversees administrative positions and manages staff performance.

In concert with department chair, works on special projects as assigned. Assumes responsibility for the project, establishes time tables, activity plans and coordinates the efforts of any subordinate staff.


Bachelor’s degree in finance, accounting, or business administration; 4-5 years of progressively responsible finance and grant experience; or an equivalent combination of education and experience. Demands organizational skills, attention to detail, motivation and the ability to work independently. Must display proficiency in both verbal and written communication, ability to appropriately handle sensitive and confidential material. Working knowledge of computer applications to support financial analysis and tracking is essential. Must have CLASP certification, or obtain it within the year.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Manager of Finance & Administration, CSSP

Location: The College

Job ID: 208713

Regular/Temporary: Regular

Full/Part Time: Full-Time