Librarian Assistant

Rochester, NY


Supports the functions and programs of the Gallery's Library, Archives & Teacher Resource Center.


  1. Arranges new accessions, Gallery publications, and Gallery Exhibitions in the Gallery’s Archives by entering them into Access database.

  2. Entering information about exhibition history of Gallery objects into EmbARK.

  3. Scans publications and images from the Gallery’s archives & microfilm scrapbooks.

  4. Enters metadata into image file headers before saving to Gallery’s digital archives folder on network.

  5. Uploads digitized versions of Gallery images & archival material to the

  6. New York Heritage website, using CONTENTdm software.

  7. Maintains chronological binders of MAG newspaper coverage, using Newsclip Service.

  8. Assist in the Library/Teacher Resource Center by staffing the Library/TRO Circulation Desk during open hours Wednesday- Friday afternoons.

  9. Circulate materials to borrowers using Voyager, the UR Libraries’ system.

  10. Answers reference questions.

  11. Performs stack maintenance: shelve books and journals regularly, identify, preserve and label materials.

  12. Assist with shelf-reading and shelf-shifting.

  13. Requests for materials: fill requests from Interlibrary Loan or call slips from other libraries.

  14. Assist with routine photocopying or scanning.

  15. Maintain library artist file on local artists and artists in MAG’s collection.

  16. Participate in coordinated delivery of services to teachers in coordination with Education Department staff.

  17. Create user guides to library collections for teachers.

  18. Create in-library juvenile book displays to coordinate with current exhibitions

  19. Publicize the Library & Teacher Resource Center using the Gallery’s blog, Facebook and Twitter.

  20. Promote library resources to Story Stroll participants.

  21. Write monthly new book review for Facebook.

  22. Maintains Library Journal collection.

  23. Oversees journal receipt and binding.

  24. Reviews appropriate sources for potential acquisitions of missing journal issues.

  25. Purchases supplies using P-card and UR office-supply vendor systems.

Other duties as assigned


  • BA, preferably in Art, Art History or Education required.

  • or equivalent combination of education and experience required


  • Knowledge of Microsoft Office Suite at an intermediate level. Experience with Photoshop & scanning.

  • Library experience desirable.

  • Demonstrated written and oral communication skills

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: Memorial Art Gallery
Full/Part Time: Part-Time
Opening: Part Time 25 hours Grade 005 MAG-Academic Programs

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