University of Rochester Human Subject Res Coord II in Rochester, New York


Full Time 40 hours Grade 053 OBGYN Research




Essential Functions:

  • Oversee and coordinate human subject research activities. Participate in all phases of research to include planning, implementation, coordination and evaluation
  • Initiate, maintain, and monitor contact with study participants, including obtaining informed consent
  • Collect study data (behavioral, biological, interview, medical record) accurately and completely
  • Maintain and foster relationships with a multi-disciplinary research team and with hospital and clinic staff
  • Manage administrative and data collection responsibilities
  • Communicate effectively with other team members to coordinate schedules

General Responsibilities:

The post is for a full-time position (40 hours / week) in Ob/Gyn for an experienced research coordinator to join a project that will be tracking mothers from the first trimester through the child’s 4th birthday. The project includes collecting psychosocial, psychological, behavioral, biological, and medical record data on mothers and babies on multiple occasions throughout the study period. The research takes place at the Strong and Highland hospitals and affiliated clinics, as well as at the Clinical Research Center and the Rochester Center for Brain Imaging. The post assumes significant independence, attention to detail, self-awareness, professionalism, and ability to problem solve. Core responsibilities will be focused on maintaining positive relationships with study participants, conducting research visits, collecting high-quality data, recording and maintaining record-keeping related to data collection, and liaising with research staff and diverse team of collaborators. Will provide thoughtful insight into ways to improve study and study procedures. The position will work closely with the Senior HSRC to oversee study team and ensure accurate data collection/scheduling/communication within the team. Occasional weekend or evening work will be required.

Conduct research visits and oversee data collection:

  • Collect psychosocial, psychological, behavioral, biological, and medical record data
  • Direct research visits in the prenatal and postnatal period. Participate in protocol planning discussions for ongoing visits
  • Maintain updated data collection protocols and provide feedback and suggestions for improving those protocols. Evaluate data collection methods to ensure quality, accuracy, efficiency and consistency in the collection and processing of human subject research data. Make recommendations to PI team regarding necessary changes/improvements
  • Ensure updated data collection records and compliance with established research protocols
  • Schedule visits with participants and communicate information with associated clinics
  • Maintain schedule of visits and track upcoming visits diligently, providing insight into ways of improving process and retention of subjects

Initiate and maintain relationships with study participants:

  • Maintain positive relationships with study participants to insure high retention rates throughout the study period
  • Assemble, update, and maintain study packets, including consent, inclusion/exclusion check lists, contact information and other essential study information
  • Screen potential study subjects and obtain consent on interested and eligible participants; evaluate recruitment strategies
  • Maintain updated study participant records throughout the study period
  • Disseminate information about the study to others in clinical setting and community

Oversee regulatory compliance and data quality:

  • Ensure that all necessary data are collected and recorded in appropriate source documents and case report forms
  • Participate in evaluation of protocols, revision of study procedures, and budgeting, providing key insights to improve study methods
  • Track electronic and paper case report forms to insure accurate recording and reporting of data collection, providing timely feedback to improve process and ensure accurate data
  • Assist in preparing regulatory documents
  • Maintain confidentiality of PHI and keep all study records secure

Administrative responsibilities:

  • Problem solving, related to any study issues that may arise
  • Design, implement, and evaluate strategies for correcting issues in the study and avoiding future problems
  • Attend research meetings as required
  • Assist with ordering supplies as needed
  • Other duties as required by Sr. HSRC/PI


Bachelor’s degree and at least 3 years of experience in human subject research coordination (5 years preferred), or an equivalent combination of education and related experience; expertise in word processing and spreadsheet applications.

Must be comfortable working with vulnerable populations and be sensitive to research subject/patient privacy concerns. At all times, this individual must demonstrate the ability to interact with all staff of all levels in a professional and positive manner, including verbal and non-verbal communications in person, by phone, over the internet, or in correspondence. The ability to work well as part of a team, to work independently within scope of practice, and to work collaboratively are essential. Solid computer skills are required, including advanced knowledge of word processing, databases, Excel workbooks, and Outlook. Personal characteristics include excessive attention to detail, personal accountability and trustworthiness, ability to manage and prioritize multiple responsibilities, and commitment to improving the lives of others.

Preferred qualifications:

Nursing or advanced degree; Phlebotomist certification; Certified Clinical Research Coordinator.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Human Subject Res Coord II

Location: School of Medicine & Dentistry

Job ID: 209835

Regular/Temporary: Regular

Full/Part Time: Full-Time