University of Rochester Human Subject Res Coord II in Rochester, New York


Full Time 40 hours Grade 053 SON Staff/Research Programs



Join a growing research project and multi-disciplinary team dedicated to understanding postpartum health changes and passionate about helping mothers achieve long term health and well-being. We are looking for a motivated Registered Nurse or experienced Research Project Manager to join our team.

Position Summary:

Serves as a program coordinator of a NIH funded grant entitled UPSIDE Moms that focuses on maternal behaviors, metabolic changes, and cardiometabolic risk after pregnancy. The project operates in conjunction with an ongoing NIH funded study UPSIDE (Understanding Pregnancy Signals and Infant Development) and will be tracking mothers through the three years post-delivery. The research takes place at Strong and Highland hospitals, affiliated clinics, as well as the Clinical Research Center. The coordinator will have considerable latitude to exercise independent judgment in coordinating human subject research activities and ensuring deliverables of high quality by working collaboratively with the Principal Investigators and the UPSIDE study team. The program coordinator is responsible for maintaining positive relationships with study participants and the UPSIDE study team. The program coordinator is responsible for developing, tracking, and maintaining study and regulatory documents; training and supervising project staff on federal and institutional regulations, requirements and policies of human subjects research; collection of high quality data, data processing and management; and participation in development, refinement and management of data management systems. Excellent skills of collaborative teamwork, management, organization and communication are essential to the position.

Specific Responsibilities:

Directing, planning, implementing and coordinating grant operations and evaluation

  • Oversees and facilitates UPSIDE Moms project daily operations and activities and also ensures effective ongoing interdepartmental communication with the UPSIDE project team. This includes responsible for coordinating study activities for UPSIDE Moms with the UPSIDE study team, working collaboratively to collectively complete the activities required for both studies.
  • Manages and directs research visits for mothers in the postpartum period to ensure project goals and objectives remain on target and integrity of the research is maintained.
  • Ensures compliance with regulatory and institutional requirements/standards (e.g. coordinating and supervising all IRB related activities and compliance).
  • Creates and analyzes progress reports (annual and/or monthly) on behalf of the principal investigators for internal and external entities.
  • Critically appraises and refines data management systems, oversees study data and verification, and ensures safe storage of data
  • Evaluates data collection protocols and develops and implements improvements that increase quality, consistency and accuracy in the collection and processing of research data
  • Develops and revises manuals for standard operating procedures and trains research staff on processes.
  • Established processes for distribution of study funds. Manages expenses, equipment and study materials. Is responsible for preparing and monitoring operating and financial reports

Collection of study data

  • Obtains consent from potential participants and/or oversees the consent process, using professional judgment to determine appropriateness of study enrollment.
  • Responsible for establishing and maintaining positive relationships with study participants to insure high retention rates throughout the study period.
  • Utilizes previous experience working with vulnerable populations ( e.g. low income minority families) and independent judgment while probing for thorough and accurate responses, sensitive to participant responses during data collection.
  • Responsible for effective communication with and follow-up of participants after study visits. This includes oversight of data collection and participant payments post study visit (accelerometer and cortisol data). Problem solves and strategizes with study participants to ensure completion of data collection post visit.
  • Coordinates, manages and facilitates collection of psychosocial, psychological, behavioral, and biological samples of the mother at the time of a child UPSIDE study visit.
  • Maintain and update participant records on a regular basis, including oversight of biospecimen processing and recording in a methodical and timely manner: ensure updated data collection records and compliance with established research protocols.
  • Develops, implements, and monitors systems to ensure quality, safety, efficiency, and consistency in the processing of research data
  • Oversee data extraction from medical records and prepare summary reports of abstracted data ; resolution of data entry and data extraction issues.

Contribute to scholarly activities

  • Coordinate data extraction needed for presentations and publications
  • Participate in the development of abstracts and scholarly papers for publication
  • Identifies, reviews and synthesizes relevant literature
  • Coordination of study activities ( e.g. meetings, conference calls, problem solving issues as they arise)


Bachelor's degree and at least 3 years of experience in human subject research coordination (5 years preferred), or an equivalent combination of education and related experience; expertise in word processing and spreadsheet applications.

Preferred qualifications:

RN preferred; Certified Clinical Research Coordinator.

Must be comfortable working with vulnerable populations and be sensitive to research subject/patient privacy concerns. At all times, this individual must demonstrate the ability to interact with all staff of all levels in a professional and positive manner, including verbal and non-verbal communications in person, by phone, over the internet, or in correspondence. The ability to work well as part of a team, to work independently within scope of practice, and to work collaboratively are essential. Solid computer skills are required, including advanced knowledge of word processing, databases, Excel workbooks, and Outlook. Personal characteristics include excessive attention to detail, personal accountability and trustworthiness, ability to manage and prioritize multiple responsibilities, and commitment to improving the lives of others.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Human Subject Res Coord II

Location: School of Nursing

Job ID: 208097

Regular/Temporary: Regular

Full/Part Time: Full-Time