University of Rochester Human Resources Asst III - Data Entry in Rochester, New York


Full Time 40 hours Grade 007 HR Admin Svc & Employment


8 AM-4:30 PM



With general direction and detailed knowledge of employment processes, University policies, and taxation and immigration regulations provides administrative and customer service for the hire and life cycle changes of all employees across the University. Duties include processing hires, rehires, terminations, retirements, and life cycle changes for all employees in HRMS.


With minimal direction and latitude for the exercise of independent judgment and initiative:

Data input of hires, transfers, promotions and other life cycle changes in HRMS for staff, faculty, post docs, grad and undergrad students, residents and house staff. Understands and applies the established rules for each type of employee and each type of transaction. Utilizes current documentation as well as experts to ensure entry of non-routine transactions are done properly to ensure accurate, pay, account distribution, benefits and status for each employee.

Performs quality checks on all transactions processed each day to ensure accuracy of information in the system. Uses established queries to analyze transactions made each day and makes appropriate fixes in a timely fashion. Organizes work completed each day according to established guidelines.

Works with department administrators, payroll, benefits ISO, dean’s offices and HR field offices to resolve complex issues related to pay, status, title, retroactive changes, etc. Understands and applies UR policies and procedure, tax rules and immigration rules when process each request.

Acts as a back up to Quality Assistant, checking in paperwork, ensuring all appropriate authorizations are noted, ensuring all applicable policies, tax rules and immigration rules are followed. Checks math on pay changes and account distribution changes to ensure accurate reporting by departments. Educates departments regarding PAF, 800 and 211/220 procedures.

Provides clerical support to the Employment &Service; center as needed. Cover other areas of HR as needed. Create files, labels and other documents as needed. Assist at the front desk or at new hire orientation as needed. Organizes documents for mailing to record room in accordance to standard protocols.


2 years of post High School education or equivalent experience. 2 years in human Resources or related functions. No experience required with a Baccalaureate degree.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Human Resources Asst III - Data Entry

Location: Central Administration

Job ID: 209293

Regular/Temporary: Regular

Full/Part Time: Full-Time