Grants Management Spec II

Rochester, NY

GENERAL PURPOSE:

With minimal direction and latitude for independent judgement, serves as the administrative manager for research activities in Wilmot. Specific areas of responsibility include financial reporting, budget development, and cost analysis activities, as well as the coordination of research activities including study implementation, data collection, data analysis and reporting results.

Oversee, direct and manage various aspects of research grants including human resource functions. Responsible for screening and interviewing administrative and technical staff, approval of payrolls and personnel actions, invoices, and requisitions.

Oversees pre- and post-award management of all sponsored projects. Facilitates proposal preparation and submission process, including extensive budget preparation; guides faculty and staff to ensure compliance with agency and federal requirements; ensures that costs are allowable and allocable; oversees accounting support to provide accurate and timely expenditure reporting, and represents the Wilmot and its faculty in negotiations with agencies and subcontractors. Accountable for funds and property involved in research funded through Wilmot. Serve as advisor to program faculty and serve as spokesperson in interactions with Medical Center Programs and departments.

JOB DUTIES AND RESPONSIBILITIES:

Grants Administration

Manage pre and post-award administrative and financial activities related to research projects: Oversees pre- and post-award management of all sponsored projects. Facilitates proposal preparation and submission process, including extensive budget preparation; guides faculty and staff to ensure compliance with agency and federal requirements; ensures that costs are allowable and allocable; provides accounting support and timely expenditure reporting, and represents Wilmot and its faculty in negotiations with agencies and subcontractors. Serve as advisor to program faculty and serve as spokesperson in interactions with Medical Center Programs and departments. Responsibilities include:

  • Develop and oversee operating budgets for grants, including subcontract and cost sharing issues, proposal sign-off.

  • Review research proposals/budgets, Notices of Award and ledger activity. Work with Principal Investigators and Administrators to verify accuracy of reporting and keep current on any special circumstances pertaining to grant funding. Prepare financial reports for PI’s/Faculty specific to grants.

  • Develops and controls budgets. Organizes competitive and non-competitive renewals. Works with Program Director in getting grant proposals through the University system in a timely and efficient manner.

  • Maintains liaison with Sponsored Programs accounting, Research and Project Administration, Audit, and the Dean’s office. Handles financial questions from the Grants Management Officer at NIH, ACS, DOD and other sponsors.

  • Consults with investigators on each project. Identifies possible problems, spending patterns, appropriateness of purchases.

  • Establishes timelines for project completion, including review of agency guidelines for compliance.

  • Establishes guidelines for distribution of expenses. Responsible for preparation of operating financial Institutes policy changes directed by sponsors.

  • Support research grant activities in progress (K24, U01, R01, R21/R33, Pilot, and local studies); attending meetings, expenditures, budget cuts and reallocations.

Assist in organizing and supporting NCI designation efforts.

Financial/University Reporting

  • Monitor accounts, maintaining financial records including reconciliation with University ledgers, problem resolution, and analysis of expense trends, ensuring complete and accurate data, cost control, oversight of salary and monthly transfers initiating corrective action for accounting and reporting discrepancies, financial reporting and account close-outs.

  • Works directly with the Office of Research Accounting and Costing Standards (ORACS) to complete final record of expenses for sponsors and all other reporting requirements.

  • Meet with principal investigators for financial planning of approved budgets; advise faculty regarding compliance issues and ensures that costs are allowable and allocable; oversees accounting support to provide accurate and timely expenditure reporting.

  • Resolve budgeting discrepancies and assist with year-end projections.

  • Create detailed reports using Workday.

  • Make recommendations on spending trends and cost savings areas.

  • Generate internal monthly budget reports in the following areas: Department Administrative Activity, Endowment Activity, and Program grants.

  • Initiate corrective action for accounting and reporting discrepancies.

  • Prepare, review and authorize purchases, personnel forms, invoices and travel reports.

General

  • In collaboration with Department HR specialist, provide guidance to faculty and staff on aspects of personnel administration, including recruitment for research staff, PhD students and post-docs, including hiring, termination, employee rights and privileges, sick leave and vacation, disability, and employee benefits. Supervise office clerical staff, including Administrative Assistant; assist with prioritization and workload allocation.

  • Tracking related activities, pubs as part of the NCI training faculty metrics, K awards research activities, fellow’s research activities and students.

  • Develop a quarterly Grants training program for Administrative Assistants to acquire the knowledge and skills needed for research grant and publication activities.

Serve as back-up for other Wilmot Research Administrators..

Keeps abreast of trends, such as sponsors' policies and procedures, as they relate to the field by attending seminars, professional meetings and courses that enhance personal development and strengthen the user function. Participates in professional meeting sessions or workshops as resources and time permit

Other duties as assigned.

QUALIFICATIONS:

Bachelor’s degree in related field

2-4 years of relevant experience in the analysis or dissemination of information

Experience with NIH grants administration, both pre- and post-award reporting and handling of federal research grants

Experience in and knowledge of IORA (Integrated Online Research Administration) and federal grant application platforms (e.g. ASSIST).

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $58,800 - $82,300 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Apply for Job

  • Careers

  • Sign In

  • New User

Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening:
Schedule: