Executive Assistant to the Director, LLE
LLE’s Executive Assistant is responsible for effectively supporting the day to day activities of the Director’s office. This is an on-site position.
Scheduling appointments, meetings and events involving the LLE Director including interaction with Senior Leaders in Government agencies, industry, academics, and national laboratories
Coordinating travel arrangements, including booking flights, hotels and transportation
Answering phone calls, emails, and other forms of communication on behalf of the Director
Acting as the initial point of contact for internal and external visitors to the Director’s office suite
Provide general guidance protocol level coordination to LLE Administrative Coordinators
Drafting and/or proofing correspondence, memos, emails, presentations and reports to ensure accuracy and readability
Managing and organizing data, files, and records while maintaining confidentiality and security of sensitive information
Processing travel and expense reimbursements
Anticipating and addressing issues before they arise and resolving operational challenges independently
Building and maintaining positive relationships with internal and external stakeholders representing LLE in a professional manner
Other duties as assigned
Associates or Bachelors degree in business administration, office management, or related field preferred
Five or more years of relevant work experience in a multi-disciplinary, fast-paced office setting required
Strong interpersonal and communication skills, attention to detail, organizational abilities and discretion involving sensitive matters required
Proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.) required
Knowledge of Workday and other University of Rochester software tools and resources preferred
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
Pay Range: $25.72 - $36.01 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
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Location: Laser Lab & COI
Full/Part Time: Full-Time