University of Rochester Course Coordinator in Rochester, New York


Full Time 40 hours Grade 051 Offices for Medical Education




Position Summary:

The Office of Curriculum and Assessment is situated in the Offices for Medical Education in the School of Medicine and Dentistry. The Office of Curriculum and Assessment’s primary roles are as follows:

  • To facilitate implementation of and innovation in the curriculum for the MD degree
  • To evaluate the MD program curriculum
  • To oversee courses within the MD curriculum
  • To conduct assessment and research on the impact of curricular change

The Administrative Assistant reports to the Administrator for the Office of Curriculum and Assessment. In this capacity, the Administrative Assistant provides overall curricular support to the Office of Curriculum and Assessment.

The Office of Curriculum and Assessment (OCA) is project oriented with frequent deadlines. Administrative staff are required to: pay close attention to detail; anticipate need for and obtain background material; problem solve; work both independently and as a team; prioritize immediate and long-term tasks; work to effectively manage multiple projects; and prepare routine and non-routine correspondence and reports. In addition, there is considerable contact with constituents utilizing the OCA’s resources, which requires outstanding interpersonal and communication skills as well as a professional demeanor. The OCA serves as the central area for coordinating examination schedules, communicating expectations of clerkship and course directors and forming and disseminating semester schedules to students.


Responsibilities in OCA include the following, as well as other related duties:

Administration of four medical school courses

  • Disease, Processes and Therapeutics (DPT)
  • Women’s Health Course (WH)
  • Disorders of Childhood (DoC)
  • Successful Interning (SI)
  • Meliora Professional Development Course (MPD)
  • Represents the School of Medicine in interactions with faculty, students, community physician preceptors and other ancillary health providers regarding curricular implementation. Anticipates needs of faculty, staff, students, and block leaders; analyzes flow and establishes a communication system to ensure smooth educational experience.
  • Evaluates needs and preferences of physicians and student to ensure a positive learning experience for both, and successful completion course work.
  • Analyzes and resolves complex student issues and concerns about the course, anticipated/unanticipated absences, and faculty issues. Analyzes and interprets policy and program protocol. Collaborates with course director to influence resolution. Determines appropriate action for student correspondence.
  • Analyzes course grading data and produces reports. Prepares a recommendation based on the data, advising course director with a recommendation for student grade.
  • Responsible for oversight of all aspect of course evaluation. Reviews data from students and faculty. Produces, edits, and formats factual reports and information about the content of courses and instructor. Analyzes and produces a recommendation to course director for improvement and suggestions for implementation.
  • Ensures timely and accurate assignment and communication process to faculty and students regarding any changes in course curriculum.
  • Creates and maintains relationships with various University service offices, such as Parking and the Center for Experiential Learning, to ensure proper execution of teaching activities.
  • Collaborates with faculty to ensure proper student preparation for all sessions. This includes but not limited to, compiling and editing syllabi material for thorough and timely production. Ensures timely and accurate communication to students, course directors and faculty.
  • Manages the on-line exam program for specific courses. Collaborates with Administrator for Assessment as well as the IT Department to create, score, and publish exams.
  • Ensures that all course lectures, PBL sessions and small group sessions begin on time. Attends the start of all sessions.


Bachelor’s degree and/or equivalent combination of education and experience. Other competencies needed are the ability to plan, implement, and analyze programs, think and act independently, work effectively with students and other members of the medical education team, and communicate and organize effectively – in both oral and written form. Requires strong interpersonal and organizational skills. Must possess strong skills in Microsoft Word, Excel and PowerPoint, Adobe Professional and Blackboard.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Course Coordinator

Location: School of Medicine & Dentistry

Job ID: 210898

Regular/Temporary: Regular

Full/Part Time: Full-Time