Asst. Research and Grant Administrator
Coordinates maintenance of grant funded research accounts; allocates expenses. With direction as to policy and priorities, plans, establishes and oversees the administrative procedures related to research grants and operating funds. Oversees records and support services for research areas and provides administrative support as needed.
Create and analyze routine and ad hoc reports as necessary to understand and explain the financial activity of the Department, including research grants and operating activities. Analyze the reasonableness of the data and troubleshooting the data for accuracy. Analyze and reconcile ledger accounts to confirm completeness and accuracy of data. Assist with Grant Proposal submissions. Assist in managing effort reporting.
Analyzesgrants and operating ledger accounts in order to confirm completeness and accuracy of data; uses judgment as to whetheraccount balances are reasonable; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures; initiates corrective action or recommends solutions as appropriate; prepares routine working papers, exhibits and summaries supporting findings, recommendations, and budget variances.
Provides administrative oversight for grants including adherence to Notice ofAwards, expenses and encumbrances, and report of expenditures. Maintainsworking relationship with the Office of Research and Program Administrationand the Office of Research and Accounting.
Prepares data and edits materials for grant applications (requires strong written communication skills); assists research faculty with grant proposal development and preparation including coordinating proposal development, literature reviews, and packaging submission to sponsors within deadlines.
Prepares a variety of routine financial statements and accounting reports for which the format has been established. Pulling information from five different data warehouses/ repositories. Investigation and follow through of inconsistencies and resolutions of problems/issues related to account closeout.
Makes analyses of ledger accounts in order to confirm completeness and accuracy of data; uses judgment as to whether account balances are reasonable; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures; initiates corrective action or recommends solutions as appropriate.
Other duties as assigned.
Graduation from college or an equivalent combination of experience and training required.
3 years of related work experience including at least 1 year in an administrative capacity in an academic office or project management
Or equivalent combination of education and experience required
Bachelor’s degree preferred
At least 2 years’ in an academic research setting highly desirable preferred.
Proficiency with spreadsheets required. Database experience preferred.
Strong attention to detail, problem solving, and analytical ability preferred.
Excellent interpersonal, written and verbal communication skills essential preferred.
Knowledge of University systems – URGEMS, UR Financials, and Cognos preferred.
CLASP certified within 12 months required.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 052 Ophthalmology M&D
Schedule: 8 AM-4:30 PM