Asst Director, Clin Admin 2

Rochester, NY

GENERAL PURPOSE:

Serves as the senior administrator and provides direction and oversight of all administrative needs for the Divisions of Neonatology and Breastfeeding and Lactation Medicine. These divisions consist of over 100 faculty, advanced practice providers and staff working in research, education, and clinical activities. This position serves as the financial officer for both divisions and is an advisor to the Leadership Committee of the Division of Neonatology. This role is also responsible for navigating faculty and staffing issues such as recruiting, effort management, and professional development. This is a leadership position that requires extensive coordination and communication with staff and resources throughout the University.

RESPONSIBILITIES:

Operations: (40%)

  • Responsible for administrative and clinical operations; provide direction to administrative assistants and the clinical/ancillary staff in Pediatric inpatient and outpatient clinics; one in the Ambulatory Care Facility offsite

  • Prepares faculty packages and program expansions across divisions

  • Oversees the coordination of information needed for faculty recruitment, offer letters, onboarding, reappointment and Promotion. Takes part in oversight of faculty salary and effort benchmarking

  • Approves all expenditures in accordance with budgets and UR policy

  • Attends and reports out all clinical faculty, research faculty, executive faculty and gift account committee meetings

  • Responsible for assisting in creating and maintaining complex NICU attending schedule for two hospital systems (UR and RGH)

  • Monitors all internal regulatory and external HR/faculty requirements for two hospital systems (HIPAA, health assessments, and other mandatories)

  • Works with advanced practice providers (APPs) to ensure support for a group of 57 APPs and 3 APP fellows

  • Works closely with research administrators and PIs to monitor faculty effort, staffing, research spending and compliance

  • Establishes and maintains environment conducive to effective communication and problem resolution

  • Participate with faculty in the planning, design, and implementation of program changes. Includes oversight of clinic templates and schedules to ensure efficient and safe patient flow and provider satisfaction.

  • Interpret policy and regulations; establish division policies to meet operational needs.

  • Establishes strong relationships with key individuals/offices within the department and the medical center, including HR, Purchasing, Accounts Payable, URMFG and SMH administrative, billing, and financial offices, etc.

  • Special projects as needed.

Fiscal Administration: (35%)

  • Serve as the financial officer for the divisions. Responsibilities include preparation of the operating budgets, preparing recommendations and controlling budgets; long-range projections; and approving expenditures. Prepare and review financial reports with the COO and the Division Chiefs, including but not limited to:

  • Inpatient and outpatient services performed

  • Analysis and report of current service trends

  • Revenues generated from the above service

  • Review of expenses as they relate to the operating budget

  • Tracks clinical productivity and develops volume projections for budgeting and other purposes. Identifies and reports on key metrics to support successful management of the Divisions. Ensures these are reported and distributed appropriately to the faculty and appropriate staff.

  • Participate in all phases of development, submission, and implementation of business plans (BIPs via Axiom) related to new programs/clinical services/expansions and faculty recruitment.

  • Coordinate capital budget needs, including furniture, office equipment, and clinical equipment inventory replacement program.

  • Use of reporting and data mining applications in Excel, UR Financial Workday, Axiom, eRecord/EPIC, and McKesson for tracking and reporting purposes.

Personnel Management: (15%)

  • Establish and maintain an environment conducive to effective communication and problem resolution, modeling and setting expectations for ICARE values and behaviors.

  • Select and supervise support staff, providing for their training, development, and evaluation of their performance.

  • Counsel staff, acting on matters of discipline, promotion, salary, and other personnel issues.

  • Coordinate and review all requests for new and replacement positions, initiating all personnel action forms in conjunction with the Department CFO, COO, and HR Business Partner. Initiate budget and FTE modification as needed.

  • Coordinate salary recommendations and monitor staff compensation levels to ensure equity.

  • Assists in coordinating the submission of documents needed for faculty recruitment, medical staff credentialing, reappointment, and promotion, including faculty recruitment forms, personnel action forms, etc.

  • Oversee the request for medical staff appointments and insurance provider credentialing for faculty and advanced practice providers.

Information Technology/Space Planning: (5%)

  • Identify and coordinate all technology-related equipment purchases and implementations.

  • Coordinate all facilities planning and space projects, including oversight of the Neonatology and Breastfeeding and Lactation Medicine divisional office space and off-site outpatient clinic.

  • Responsible for the accurate and timely completion of the online space survey.

Marketing/Communications: (5%)

  • Coordinate all marketing efforts.

  • Review and ensure that all web-based information is up-to-date.

QUALIFICATIONS:

Required:

  • Bachelor’s degree required.

  • Master’s degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable.

  • 5-7 years relevant experience, including at least two years at a managerial level.

  • Demonstrated success as a leader with progressive experience as a practice/division administrator.

  • Excellent oral and written communication skills.

  • High levels of emotional intelligence.

  • Ability to manage budgets in excess of $5.0M, develop business proposals, analyze practice trends and physician and staff efficiency.

  • Knowledge of UHC benchmarks, eRecord, McKesson Spotfire, URBudget, URFinancials, P2P, IBM Cognos, Kentico and GEMS preferred.

Preferred:

  • CLASP

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $95,306 - $142,979 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Apply for Job

  • Careers

  • Sign In

  • New User

Location: School of Medicine & Dentistry
Full/Part Time: Full-Time
Opening: