Asst Dean for Grants and Contracts

Rochester, NY


Provides project development and pre-award assistance as needed for research proposals originating in the Arts, Science & Engineering (AS&E) with primary responsibility for those from the School of Arts and Sciences (SAS) in Humanities and Social Sciences, as part of the Research Team led by the AS&E Dean for Research. Principal duties include pre- award support for large and complex projects and/or those for which there is not support at the Department/Institute/Program/Center level. Engages in communication of research opportunities to the SAS community. Reviews and processes applications for research support in coordination with departmental administrators and ORPA to ensure compliance with agency regulations and University policy. Works with the AS&E Research Team and AS&E Deans to identify candidates for honorific awards, and develops nomination packages. Works with the AS&E Research Team and AS&E Deans on new and continuing strategic research initiatives.


Grant Applications (Pre-Award Activities):

  • Provides pre-award assistance to faculty pursuing grant opportunities, especially large and/or complex multi-institutional efforts.

  • Drafts and organizes approvals for required AS&E letters of support.

  • Reviews requests for cost sharing.

  • Serves as administrative liaison to Foundation Relations on applications to private foundations.

  • Provides administrative review of applications for research support; review and monitor compliance with agency and University requirements and regulations.

Identify and Communicate New Grant Opportunities

  • Researches and interprets information about funding opportunities and requirements (in coordination with ORPA), communicates to appropriate investigators and administrators, including a monthly summary to SAS and individual outreach more often as appropriate.

Strategic Initiative Support

  • Assists with selecting priority strategic efforts identified by the AS&E Deans in organizing initial meetings and training of stakeholders

Faculty and Departmental Administrator Training

  • Organizes tutorial sessions on proposal writing in SAS domain areas for faculty Organize training for SAS Administrative Assistants on proposal submission.

  • Organizes training for SAS Administrative Assistants on searching for new proposal opportunities

Other duties as assigned.


  • Bachelor's degree required

  • Master's degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable.

  • 5 years relevant experience including at least 2 years at a managerial level; or equivalent combination of education and experience required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $ 58,000 - $113,000 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Location: The College
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 055 Dean's Office Col-Admin
Schedule: 8 AM-5 PM; WKNDS