University of Rochester Associate Director of Alumni Relations in Rochester, New York
Full Time 40 hours Grade 056 Ofc Sr Vice Pres Advancement
8 AM-5 PM; SOME WKENDS/HOL
The Associate Director of Alumni Relations is a key member of the Alumni Relations team responsible for Advancement’s strategic priority of increasing alumni and constituent engagement of underrepresented populations. He/she will develop and implement new strategies to ensure Alumni Relations programs are more representative and inclusive of the greater University’s diverse community. He/she will conceive of, design, and implement new programs that meaningfully engage people of color, women, and LGBT individuals with students, each other, and the University. The associate director will establish baseline metrics, desired outcomes, and goals for engagement of underrepresented populations, and will track, analyze, and report upon progress. He/she will be responsible for increasing engagement of underrepresented populations, and will work directly with the AVP of Alumni Relations & Constituent Engagement to ensure this remains a priority across Advancement and the University, establishing and maintaining critical relationships with students, staff, faculty, alumni, senior administration, and volunteers. The associate director will also oversee the Diversity Advisory Council (DAC), a national council focused on diversity and inclusivity initiatives for alumni. Through the DAC, he/she will work directly with members of the Board of Trustees and other University leadership volunteers, ensuring alumni are represented in and connected to the diversity and inclusivity initiatives of the University. He/she will also identify critical opportunities to incorporate alumni perspectives and voices in University conversations about diversity and inclusion.
Identity-Based Affinity Groups
- Develop a comprehensive strategy for building and managing new identity-based affinity groups, with the explicit goal of increasing engagement across underrepresented populations within the University community.
- Independently identify, recruit and engage a diverse group of volunteers to support diversity and inclusivity engagement efforts.
- Manage volunteers and programs in 8 top tier regions that engage alumni in a meaningful way, increasing the number of newly engaged alumni.
- Advise and manage colleagues on development and management of additional identity-based events and volunteer programs.
- Increase the percentage of alumni of color who are engaged with the university through event attendance, volunteerism, philanthropy, and digital engagement.
- Determine which populations and locations should be targeted for creating new affinity groups, in which sequence.
- Identify key campus partners (staff, faculty, and administrators) and Advancement colleagues who should be engaged in developing or supporting these affinity groups, and work to ensure positive interactions and outcomes across everyone.
- Develop goals and desired outcomes for each identity-based affinity group, as well as comprehensive overall goals and desired outcomes for all identity-based affinity groups. Track, analyze, and report upon progress and key results.
- Ensure coordination between identity-based affinity programs and other regional alumni groups and activities, and the national Diversity Advisory Council.
Diversity and Inclusion Initiatives
- Develop and implement a strategic communications plan to better engage underrepresented constituents.
- Work closely with departments, colleagues, students, alumni, and organizations, to more broadly engage our University community. Collaborate with and advise Alumni Relations and University colleagues to recommend, develop, and execute on-campus and regional events and volunteer opportunities for people of color, LGBT constituents, and women.
- Advise AVP of Alumni Relations & Constituent Engagement, and the Office of Advancement on critical issues of diversity and inclusivity, including training on cultural competencies.
- Work directly with the Senior VP of Advancement on initiatives and future program development, including coordination and communication with University Trustees.
- Develop a comprehensive plan to increase the amount of demographic data for alumni (including ethnic and racial data, gender identity, and sexual orientation) to allow for better tracking of progress and strategic planning for the future.
- Survey and collect input from constituents to assess and incorporate into strategic planning for engagement initiatives.
- Collaborate with Alumni Relations and University colleagues to recommend, develop, and plan events for identified diversity groups and programs, including within Meliora Weekend (the University’s largest annual event).
- Lead all diversity programs and initiatives for Meliora Weekend, and ensure more diverse and inclusive programs and marketing. Manage a team of campus partners (including faculty, staff, students, and senior administrators) to incorporate their perspectives and feedback into program development.
- Meet with 50+ alumni each fiscal year in an effort to increase engagement and identify volunteer opportunities.
Diversity Advisory Council
- Manage, advise, and support the Diversity Advisory Council, a national advisory board consisting of leadership volunteers (including multiple Trustees), charged with informing and supporting Advancement’s strategic initiatives as they pertain to diversity and inclusion.
- Develop, manage, and guide the strategic priorities of the DAC, and ensure the council achieves its goals and desired outcomes.
- Work with the AVP to ensure the work of the DAC is aligned with and integrated into the Alumni Relations strategic plan.
- Establish baseline goals and metrics for the council, communicate these to the council and across the University community, and ensure, track, and report on progress and accomplishments.
- Directly work with leadership volunteers including trustees to develop annual and multi-year plans and the strategic direction of Advancement’s diversity engagement programs.
- As one of the council’s co-chairs will have a seat on the overarching national alumni board, work closely with that leader and the national alumni board to ensure work of the DAC and the identity-based affinity groups is represented and discussed at a broader national level.
- Serve as a liaison to campus leadership (deans/department chairs in partnership with Advancement colleagues) in strategizing and implementing University diversity and inclusion priorities through alumni engagement.
- Independently meet with and provide updates to senior leadership (Trustees, Deans, faculty, and donors) on diversity and inclusion initiatives, and partner with these individuals on various engagement events (as speakers, volunteers, and attendees).
- Oversee and manage related program marketing and budgets.
- Supervise support staff and student workers on projects.
- Work closely with other Advancement staff to identify, qualify, cultivate, and steward existing and potential prospects. Other tasks and duties as assigned by the Executive Director of Alumni Relations and AVP of Alumni Relations & Constituent Engagement.
- Bachelor's degree, Master's preferred
- 5-7 years of alumni relations, advancement, student activities, or comparable experience.
- Outstanding communication skills, including direct interpersonal skills and strong writing ability.
- Demonstrated ability to work with, motivate, and lead volunteers and create, nurture and leverage partnerships.
- Demonstrated knowledge and understanding of the needs and experiences of a diverse student and alumni body.
- A demonstrated understanding, ability to work with, and desire to serve underrepresented populations.
- Ability to analyze, condense and synthesize information and ability to provide accurate analysis and summaries.
- Excellent organization and project management skills, with an ability to manage and prioritize multiple projects with keen attention to detail.
- Ability to diplomatically overcome objections and effectively persuade key constituents.
- Ability to work as a member of a team to accomplish objectives.
- Experience with computer technologies and sophisticated software applications.
- A general knowledge of institutional fundraising is also preferred.
- A personal belief in mission, goals and objectives of private higher education and a desire to change the world
- Occasional travel; evening and weekend work
EOE Minorities/Females/Protected Veterans/Disabled
Job Title: Associate Director of Alumni Relations
Location: Central Administration
Job ID: 210514
Full/Part Time: Full-Time