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University of Rochester Associate Director of Alumni Relations - 219132 in Rochester, New York

Associate Director of Alumni Relations

Job ID



Central Administration

Full/Part Time


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Full Time 40 hours Grade 056 Ofc Sr Vice Pres Advancement




Position Summary:

The Associate Director of Alumni Relations has primary and ultimate responsibility for Advancement's strategic priority of increasing alumnae engagement. He/she will serve as the main point of contact and strategic lead for the development and implementation of new engagement and volunteer opportunities specifically designed for women. He/she will conceive of, design, and implement new programs that meaningfully engage alumnae with students, each other, and the University. The associate director will develop, recruit and manage a newly formed National Women's Council as well as regionally based alumnae networks. Through this volunteer management work, he/she will work directly with members of the Board of Trustees and other University leadership volunteers. He/she will work on establishing and maintaining critical relationships with students, faculty, alumni, senior administration, and volunteers to coordinate and communicate alumnae engagement activity and ensure alumnae perspectives and voices are incorporated in University conversations. Through these relationships as well as relationships with alumni relations and advancement staff across all the schools and units, he/she will coordinate all alumnae activity throughout the University for a cohesive University Program. The associate director will establish baseline metrics, desired outcomes, and goals for engagement of alumnae, and will track, analyze, and report on progress. Travel is required for this role.


Strategic Planning

Develop, oversee and implement overall engagement strategy for alumnae.

  • Develop a comprehensive strategy for building and managing alumnae-based affinity programs, with the explicit goal of increasing engagement across alumnae within the University community. (Go, Give, Help Connect)

  • Serve as a liaison to campus leadership (deans/department chairs in partnership with Advancement colleagues) in strategizing and implementing University priorities through alumnae engagement.

  • Advise and manage colleagues on development and management of additional opportunities to incorporate and brand events that support alumnae.

  • Following the Rochester Model, partner with Advancement colleagues and key campus partners {staff, faculty, and administrators) who should be engaged in developing or supporting alumnae, and work to ensure positive interactions and outcomes across programs.

  • Ensure coordination between alumnae networks and other regional alumni groups and activities, and the national Diversity Advisory Council.

  • Develop goals and desired outcomes for the alumnae program, as well as comprehensive overall goals and desired outcomes. Track, analyze, and report upon progress and key results.

  • Oversee the Advancement Engagement Strategy for alumnae across all schools and units.

  • Manage a budget for overall program.

Volunteer Engagement

Manage the overall volunteer strategy and implementation for a National Alumnae Council and regionally based alumnae groups.

  • Through meetings with Alumni Relations and Advancement colleagues, oversee the pipeline and placement of volunteers in appropriate roles.

  • Develop, Manage, advise, and support the National Alumnae Council, a national advisory board consisting of leadership volunteers (including multiple University Board of Trustee members), charged with informing and supporting Advancement's strategic initiatives as they pertain to alumnae engagement.

  • Develop and manage volunteers and programs in 8 top tier regions that engage alumni in a meaningful way, increasing the number of newly engaged alumni.

  • Meet with potential and current alumnae volunteers (50), measured annually.

  • Provide support/tools to volunteers for program implementation

Advancement Signature Programs

  • Manage and implement a program track for alumnae ensuring women presence in key programming including; Meliora Weekend, Volunteers in Partnership Conference, Simon Women's Conference, Diversity Conference and Leadership volunteer meetings as appropriate.

  • Serve as a liaison to campus leadership (deans/department chairs in partnership with Advancement colleagues) in strategizing and implementing University priorities through alumnae engagement.

Event Management

Plan and manage both volunteer-led and broad-based events

  • Analyze past events, regional trends and highlights and work with volunteers and internal partners to develop programs for the Rochester region.

  • Manage execution of all logistical programming requirements and marketing initiatives.

  • Travel to events for on-site management.


  • Oversee and manage related program marketing and budgets.

  • Supervise support staff and student workers on projects.

  • Work closely with other Advancement staff to identify, qualify, cultivate, and steward existing and potential prospects. Other tasks and duties as assigned by the Senior Director of Alumni Relations and AVP of Alumni Relations & Constituent Engagement.


Bachelor's degree, Master's preferred, 5-7 years of development experience at a university or college, supervisory experience preferably, of exempt staff, or an equivalent combination of education and experience.

Preferred Qualifications

  • Outstanding communication skills, including direct interpersonal skills and strong writing ability.

  • Demonstrated ability to work with, motivate, and lead volunteers and create, nurture and leverage partnerships.

  • Demonstrated experience in event planning and program development

  • Demonstrated knowledge and understanding of the needs and experiences of a diverse student and alumni body.

  • A demonstrated understanding, ability to work with, and desire to serve women.

  • Ability to analyze, condense and synthesize information and ability to provide accurate analysis and summaries.

  • Excellent organization and project management skills, with an ability to manage and prioritize multiple projects with keen attention to detail.

  • Ability to diplomatically overcome objections and effectively persuade key constituents.

  • Ability to work as a member of a team to accomplish objectives.

  • Experience with computer technologies and sophisticated software applications.

  • A general knowledge of institutional fund raising is also preferred.

  • A personal belief in mission, goals and objectives of private higher education and a desire to change the world

  • Monthly travel; evening and weekend work

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled