University of Rochester Assistant Director, URMC Constituent Engagement in Rochester, New York

Opening

Full Time 40 hours Grade 055 Ofc Sr Vice Pres Advancement

Schedule

8 AM-5 PM; SOME WKENDS/HOL

Responsibilities

Position Summary:

The Assistant Director reports to the Executive Director URMC Constituent Engagement and is responsible for planning, budgeting, and implementing events and programs at the Highland Hospital and the Highland Foundation as well as University of Rochester Medicine Home Care. This position also acts as a resource and consultant for URMC Affiliates for their fundraising events.

Advancement events for Highland are those events that are managed or significantly supported by the Highland Foundation Advancement Office with the purpose of building the major gift pipeline. These programs include, but are not limited to: the Highland Gala, Highland Golf Classic, Board meetings and events, certain community-based events, and salon events.

Responsibilities:

Highland Gala

Plays leadership role in:

  • Works closely with internal and external vendors to ensure flawless execution of events from the planning stage to post-event follow-up. Prepares event budget and forecasts.
  • Develops new initiatives and partnerships to enhance the Highland Gala
  • Prepares and edits fundraising materials including solicitation letters, proposals, invitation, and program. Coordinates sponsorship solicitations with Highland Foundation Advancement team, Corporate Relations Office, and volunteers. Tracks gifts and leads communication with sponsors and donors.
  • Manages the Gala Committee. Maintains regular contact with committee members, event chairs and event sponsors. Manages volunteer solicitation of auction items and solicits high-end gift-in-kind items. Develops and implements plan to expand volunteer participation.
  • With Director, prepares talking points and leadership briefing packets.
  • Works closely with University Advancement offices to ensure all gifts are recorded and acknowledged.
  • Maintains regular communication with Board and committee members and their assistants.

Other Highland events

Works closely with the Highland Director to strategically plan and implement campaign-related events with the purpose of building the major gift pipeline for the campaign. Organize, compile and distribute briefing materials. Identify, evaluate and research potential prospects in order to feed the program's pipeline. In collaboration with Director, determine follow-up strategies. Act as a facilitator to cultivate donors and move gift conversations forward.

Leadership for Highland Hospital Golf Tournament and UR Medicine Home Care Golf for Hospice

  • Works closely with the UR Medicine Home Care Director of Development to strategically plan Golf for Hospice.
  • Works closely with internal and external vendors to ensure flawless execution of event from the planning stage to post-event follow-up. Prepares event budget and forecasts.
  • Develops new initiatives and partnerships to enhance the event.
  • Coordinates sponsorship solicitations with UR Medicine Home Care and Highland Foundation Advancement teams, Corporate Relations Office, and volunteers. Tracks gifts and leads communication with sponsors and donors.
  • Manages the Golf Committees. Maintains regular contact with committee members, event chairs and event sponsors. Manages volunteer solicitation of auction items and solicits high-end gift-in-kind items. Develops and implements plan to expand volunteer participation.
  • With Directors, prepares talking points and leadership briefing packets.
  • Works closely with University Advancement offices to ensure all gifts are recorded and acknowledged.

Prospect Management, Strategy

  • Strategically integrate prospects, board members, donors, friends, grateful patients into events for each program (Highland, URMHC) to best support the program initiatives with the correct audience.

Multi-media and Social Media Integration

Integrate multi-media into events and programs. Promote the use of effective communication tools at events as appropriate, such as Power Point presentations, videos, printed media. Assist in determining content and design. Continually evaluate internal and external audience web content and integration of URMC Affiliates in the intranet and social media. Work with URMC Events team to stay abreast of best-practices and available tools.

OASIS

Actively uses OASIS. Prepares contact reports following visits and events. Prepares performance reports, prospecting reports and other reports as needed.

Qualifications:

The Assistant Director must have a Bachelor's degree and at least 4 years of development or community relations experience, or an equivalent combination of experience and education. Other attributes needed are the ability to: plan, implement, and analyze fundraising programs; work effectively with alumni, board members, volunteers, faculty and staff, and corporate representatives; and strong written and verbal communication and organization skills. Must have working knowledge of excel, power point and word processing. Ability to work in a team environment within a complex medical center.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Assistant Director, URMC Constituent Engagement

Location: Central Administration

Job ID: 212670

Regular/Temporary: Regular

Full/Part Time: Full-Time