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University of Rochester Assistant Director of Alumni Relations for URMC Academic Programs - 229118 in Rochester, New York

Assistant Director of Alumni Relations for URMC Academic Programs Job ID 229118

Location Central Administration Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 055 Ofc Sr Vice Pres Advancement





The Assistant Director of Alumni Relations reports to the Senior Director of Alumni Relations for URMC Academic Programs and interacts closely with alumni, students, donors, volunteers, and UR colleagues. The position designs, manages, and implements a variety of programs and events for the purpose of enhancing and building lifelong relationships with the School of Medicine and Dentistry (SMD), School of Nursing (SON) and Eastman Institute for Oral Health (EIOH).

Principal Duties:

Under the general guidance of the Senior Director of Alumni Relations, but with independent judgment, the Assistant Director will have responsibility for:

40% Event Planning and Implementation

  • All Alumni Events (20%)

  • Supports Senior Director in measuring and implementing Go Give Help Connect goals and metrics through event strategy

  • Develops, manages, and coordinates a variety of strategic alumni relations and advancement activities for SMD/SON/EIOH advancement programs, including program development, preparation of speaking points, gift officer engagement, event evaluation, and stewardship post event

  • In collaboration with URMC Academic Programs team and other UR Advancement colleagues (Annual Fund, Reunion Giving, UR Alumni Relations, Special Events, Communications, etc.), supports development and implementation of URMC Academic Programs signature events including: SMD Medical Reunion, SON Reunion, Dean’s Circle Dinner and Dean’s Diamond Circle. As needed, support planning and implementation of other special strategic events such as EIOH Reunion, MD PhD Reunion, Residency programs, and others at the request of the Deans of the three URMC Academic Programs.

  • Student and Young Alumni Focus (20%)

  • Manages strategy to grow student and young alumni annual giving through strategic events

  • Manages and implements plan for SMD/SON/EIOH student engagement and young alumni engagement events including but not limited to:

  • Hoffman Lecture

  • White Coat Ceremony

  • Match Day

  • I Heart Rochester/Forever Rochester

  • SMD/SON/EIOH degree award and convocation activities

  • National Nurses Week

  • SMD/SON/EIOH winter and spring student engagement events

    40% Volunteer Engagement

  • Supports Senior Director in measuring and implementing Go Give Help Connect goals and metrics through volunteer engagement strategy including Meliora Collective activity and group management

  • Manages SMD Student Ambassadors program. Recruits, on boards and develops engagement activity opportunities.

  • Helps create and manage SMD/SON/EIOH volunteer opportunities with special emphasis on student and young alumni engagement

  • Manages SMD/SON/EIOH reunion class agents and reunion volunteers as lead support for 5, 10, 15, 20 and 25 year cohorts. This includes building committees and hosting meetings. Recruit volunteer class agents for new graduating classes.

  • Acts as Alumni Relations liaison to SMD/SON/EIOH student leadership groups to support current and future volunteer engagement

  • Serve as the Bridge Committee liaison to the SMD Alumni Council

  • Works closely with the URMC Constituent Engagement team, represent the URMC Academic Programs in the University Wide Volunteer Management Workgroup by attending bi-monthly meetings, facilitate and attend the annual University of Rochester Volunteer Workgroup Summit, collaborate in creation of volunteer job descriptions, and identify strategic opportunities to engage alumni from EIOH, SMD, and SON

    10% Meliora Weekend

  • Manages and implement several Meliora Weekend events, as assigned. Events may include, but are not limited to:

  • Student and young alumni programming, reunion dinners, campus-wide events, VIP events. Additional events may be included based on magnitude of the specific event and availability.

  • Additional logistical support as assigned

    10% Other Duties

  • Additional responsibilities as assigned by Senior Director for URMC Academic Programs Alumni Relations

    The Assistant Director will bring the following qualities to his/her role:

  • Energy, enthusiasm and strategic thinking

  • Commitment to proactive approach across all areas of influence and in daily work

  • Exceptional service and a commitment to excellence

  • Team-based approach, team spirit and collegial sensibility

  • A commitment to inclusion and supporting diverse thinking

    Basic Requirements:

    Bachelor’s degree and a minimum of 4 years of advancement experience required or an equivalent combination of education and experience. Familiarity with academic medical center’s administration, especially Medical Center Advancement is a plus.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled