University of Rochester Administrator II in Rochester, New York

Opening

Full Time 40 hours Grade 055 ED Admin. Support

Schedule

8 AM-5 PM

Responsibilities

General Purpose:

To provide administrative and managerial oversight and support for the ED Associates Faculty Practice educational and administrative functions. This includes planning, directing and coordinating all phases of the fiscal, administrative, and personnel functions. These responsibilities include: (a) liaison with and extensive contact with the University and Medical Center administration, (b) represent the Department to outside organizations (c) act as a resource working with other departments of the University and Medical Center.

Specific Responsibilities:

Under general direction from the Program Administrator with latitude for the exercise of independent judgment and initiative, the administrator will:

Operations & Personnel Management:

Provide direction for the administrative processes for the faculty practice. Establish internal policies and procedures. Ensure compliance with University policies and procedures. Responsible for the management of Faculty Practice staff. Advise faculty and staff on aspects of personnel administration, including: supervision, performance evaluation, compensation, progressive discipline, termination, sick leave and vacation, disability, and employee benefits, etc. Make recommendations on staffing levels and models. Prepare salary recommendations and monitor staff compensation levels to ensure equity. Evaluate changes in staff job responsibilities and develop requests for new positions and job reclassifications. Prepare and negotiate contracts with outside agencies. Directly supervise administrative support staff to ensure faculty support needs are met. Manage space needs for administrative functions. Manage credentialing process for faculty, fellows, physician assistants and residents. Manage reappointment and promotion process for Emergency Medicine faculty. Maintain the highest level of confidentiality.

Fiscal Administration:

Assist in the development of salary, operating, and capital budgets (Faculty Practice and Medical School) and interact with faculty regarding their utilization of contract, clinical and gift funds. Ensure fiscal control. Supervise accounting and purchasing functions including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends and variances. Evaluate and analyze budget information for appropriateness, exemptions, trends, and accuracy. Responsible for strategic planning and financial modeling. Respond to requests from the Department Chair, Program Administrator, and other departments. Monitor spending trends and keep supervisors aware of issues. Approve day-to-day operating expenditures. Make recommendations regarding cost reduction opportunities. Responsible for Faculty Practice purchases, approval of major equipment, services, space and materials

General Administration and Special Projects:

Assist the Program Administrator as project manager for key department initiatives including the ED renovation and expansion and regional hospital initiatives. Represent the Department, as appropriate, in interactions with the School of Medicine, Strong Memorial Hospital, the Medical Center and the community. Oversee Department activities to ensure efficient and effective operations. Ensure completion of various surveys and reports.

Qualifications:

  • Bachelor's degree and 5 years relevant experience including at least 2 years at a managerial level; or equivalent combination of education and experience.
  • MBA preferred.
  • Strong project management skills, including organization of individual and team work; prioritization; problem solving; adaptability; flexibility; and attention to detail. Prefer 5 years of project management experience.
  • Ability to work effectively in a fast-paced environment.
  • Relevant experience in personnel, fiscal, and resource management.
  • Knowledge of finance/accounting
  • Excellent oral and written communication skills
  • Ability to preserve the confidentiality of information from competitive organizations, patient constituents, and impacted employer.
  • Proficiency with Microsoft Office programs (Outlook, Word, Excel, and PowerPoint) and ability to learn new software as needed.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Administrator II

Location: Strong Memorial Hospital

Job ID: 208969

Regular/Temporary: Regular

Full/Part Time: Full-Time