Administrative Coordinator III

Rochester, NY


This is a full-time, 10-month position (mid-July to mid-May)

With limited direction, assists the Department Coordinator IV in the coordination of test proctoring services and note taking services offered by the Office of Disability Resources. The provision and execution of academic accommodations is required for compliance under the Americans with Disabilities Act as Amended. Position requires frontline professional interaction and communication with faculty members, students, and staff across all schools of the University.


  • Assists Department Coordinator IV in the coordination of individual exam sessions with instructors, staff, and students via an online system, including setup and confirmation; responds to student and professor emails, helping to ensure the provision of individualized test accommodations; maintains the day-to-day schedule of exams; records the receipt and pick-up of exams; maintains records of exam administrations; assists with examination and student crises, maintaining confidentiality regarding student interactions and records; helps to ensure the academic integrity of all administered examinations.

  • Assists the Department Coordinator IV to ensure the quality and timely delivery of notes as an accommodation.

  • Serves as a Test Assistant, as needed. Checks students’ UR identification cards prior to administering exams; administers exams according to the instructor’s specifications; ensures that each student only brings approved materials into the exam environment and that each student completes his/her exam in the allotted time; monitors to ensure a secure testing environment; assists in the distribution and collection of all test materials; and enters the necessary information for every case form administered, both on paper and in the provided Excel tracking document, bringing report any suspected irregular behavior, or violation of academic honesty, to the Department Coordinator IV’s attention, contacting professors/TAs in the event of a student question.

  • Provides front desk coverage for the department, as needed.

Other duties as assigned


  • High school diploma required

  • Bachelor’s degree preferred

  • At least two years of relevant experience required

  • One year in a position that demonstrated the ability to work with minimum supervision preferred

  • Or equivalent combination of education and experience required

  • Excellent organizational and interpersonal skills preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

Pay Range

Pay Range: $18.65 - $26.11 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: The College
Full/Part Time: Full-Time