Administrative Assistant/Undergraduate Program Coordinator Department of Mathematics

Rochester, NY


Position Summary

With minimum direction and considerable latitude for independent judgement, performs routine and non-routine duties requiring highly advanced organizational skills and proficiency for the Department Graduate and Undergraduate Programs. Receives general supervision from the Department Administrator.


  • Provides assistant to the Director and Assistant Directors of Undergraduate Studies.

  • Acts as liaison to Registrar’s office and classroom scheduling office.

  • Generates payroll forms for undergraduate TA’s (approximately 65-80 per semester) for both Mathematics and the Statistics Program and monitor budgets.

  • Orders textbooks and desk copies for Math and Statistics Program classes.

  • Supervises and works with the Department Secretary to coordinate class and exam schedules.

  • Sets up schedules for visits from prospective students and aids in preparation of paperwork for arrival of international students.

  • Helps to orient new students to department.

  • Monitors Undergraduate teaching assistant budgets.

  • Prepares all forms generating stipends, tuition, and health insurance for students.

  • Maintains payroll records resolving problems with HR Service Center.

  • Investigates and resolves questions pertaining to student bills with Bursar’s Office and UHS.

  • Provides guidance and interprets rules of the Undergraduate program for both faculty and students.

  • Coordinates Summer Session classes and assigned instructors with the Office of Summer Programs.

  • Acts as backup assistant to the Graduate Program Coordinator if out for any reason.

Other duties as assigned.


College graduation or an equivalent combination of experience and training. 1 year of relevant administrative experience.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Location: The College
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 051 Mathematics Col
Schedule: 8 AM-4:30 PM