Accounts Payable Coordinator IV

Rochester, NY

POSITION SUMMARY:

Exercising knowledge of University financial procedures performs non-routine and complex work associated with accounting, bookkeeping, and cost-recording transactions. Manages multiple priorities using strong problem-solving abilities. Must follow written procedures and interpret and adjust for variations using independent judgment and self-directed action. Organization as well as understanding and execution of situation-appropriate workload prioritization are required for success in this position.

SPECIFIC RESPONSIBILITIES:

  • Processes invoices for payment in OnBase, ASC and/or Workday as appropriate. Determines and confirms appropriate coding and enters data into systems in a timely and accurate manner. Attention to detail and accuracy of data entered should be confirmed prior to submission. Workflows/work queue must be diligently monitored so that any rejects or problems can be re-worked in a timely manner. Productivity levels of invoices must be maintained in addition to other responsibilities.

  • Extensive interaction with departments staff and suppliers is frequently required to completely resolve invoicing and payment problems.

  • Resolution always includes timely and professional responses to all phone calls, emails, and faxes. Following up thoroughly until items are processed.

  • Work with suppliers and departments staff to get any additional information needed to process outstanding invoices and credit memos.

  • Utilize Workday, ASC, and OnBase to investigate and thoroughly research transactions as needed. Work collaboratively with Purchasing to resolve invoice discrepancies and payment delays. Ensure that invoices and credit memos forwarded on are processed in a timely manner.

  • Review supplier statements for outstanding activity. Proactively work with suppliers regarding their statements of open activity. Provide status updates and discrepancy details as well as work directly with department staff andsuppliers to resolve discrepancies in a timely manner.

  • Efficiently utilize contact with suppliers to verify contact information: remit to address, phone, contact name, email address.

  • Actively participate in department/team staff meetings and training sessions. Serve as a resource for other staff thatmay have questions. Provide training on one or more areas of expertise to new staff and re-train or cross-train existing staff.

  • Compiles and provides feedback to Supervisor for improving processes and updating policies. Create and update procedures and training guides in a timely manner so that new staff can be trained on the most up to date procedures and have the most current information available as a training resource.

  • Participates in projects as assigned by Leadership in support of department objectives. Maintain service contract as assigned.

  • Assists teammates by providing coverage on tasks for absences or heavy volumes in other areas. Responsible for timely reporting to supervisors with regards to recurrent department or supplier issues, supplier statement status and supplier credit hold situations.

Other duties as assigned

QUALIFICATIONS:

  • AAS degree required (Accounting preferred)

  • 4+ years of related work experience required

  • or equivalent combination of education and experience preferred

  • Excellent customer service skills required

  • Superior organization skills and PC experience required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

Pay Range

Pay Range: $20.92 - $29.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: Strong Memorial Hospital
Full/Part Time: Full-Time
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