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University of Rochester Accounting Operations Specialist - 237354 in Rochester, New York

Accounting Operations Specialist Job ID 237354

Location School of Nursing Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 052 SON Central Administration

Schedule

8 AM-4:30 PM

Responsibilities

GENERAL PURPOSE:Under the general direction of the Director of Finance for the School of Nursing (SON) with latitude for independent judgment, serve as the manager for all purchasing activities at SON. This includes interpreting and implementing University policies and procedures around all forms of purchasing such as, Credit Card (P-Card), Market Place, internal, and other purchasing methods. Will be responsible for training new and existing staff on how to purchase and ensure compliance with both established and new policies. SPECIFIC RESPONSIBILITIES:

  • Train all SON staff, new and existing, on UR purchasing methods, policies, and procedures. Includes creating and maintain purchasing onboarding training. Be inhouse expert and go-to person for all purchasing questions at SON.

  • Work closely with Research Sr Accountant to understand grant purchasing requirements.

  • Collaborate with Mission Administrators on purchasing contract reviews. Be SON’s liaison with Purchasing on questions regarding SON purchasing contracts and agreements.

  • Supervise two Accounting Bookkeepers who will perform the majority of purchasing activities at SON.

  • Perform monthly audits of SON purchasing transactions to ensure proper procedures and backup are present. Document findings and review with SON Financials leadership. Where necessary, recommend correct actions.

  • Represent SON at University-wide committees and special interest groups as they relate to purchasing, reimbursements, and other related items.

  • Continuously evaluate and document SON processes relating to purchasing activities. Propose changes to SON process/policies to align with implementation of new purchasing systems, University policies, and SON needs.

  • Serve as P-Card administrator for SON. This includes tracking around 20 P-Cards at SON. Additionally, ensures P-Card holders and P-Card managers are maintaining compliance with the UR P-Card Policy and, when necessary, take corrective actions.

    Other duties as assigned

REQUIREMENTS:

  • Graduation from college required

  • 3 years of related work experience including at least 1 year in an administrative capacity in an academic office or project management, or the equivalent experience in business required;

  • or equivalent combination of education and experience required

  • Excellent analytical, organizational, communication skills and attention to detail required. Position requires applicant to have strong Microsoft Office skills preferred.

  • CLASP certification – either upon hire or obtained within first 2 years of employment preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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