University of Rochester Accounting Bookkeeper in Rochester, New York
Full Time 40 hours Grade 007 Accounts Payable-Finance
8 AM-4:30 PM
Exercising knowledge of University accounting/bookkeeping procedures performs non-routine and moderately complex work associated with cost-recording transactions and related activities such as computing breakdowns and troubleshooting payment transactions. Must follow written procedures and interpret and adjust for variations in procedures within established limits. Organization as well as understanding and execution of situation-appropriate workload prioritization (e.g., internal invoices vs. external invoices) are required for success in this position.
Processes purchase order invoices for payment and identifies pricing and receipts problems and other discrepancies. Resolves hold items by communicating with departments, purchasing and vendors. Productivity levels of invoices must be maintained in addition to other responsibilities.
Works with vendors to reconcile vendor statements, including resolving unpaid invoices and unapplied credits. Extensive interaction with departments and vendors is frequently required to completely resolve invoicing and payment problems, e.g., repeated use of incorrect purchase order information.
Customer Service: Resolution to departmental and vendor inquiries always includes timely and professional responses to all phone calls, emails, and faxes. Follow up, including activities such as confirmation that invoices/credits have been processed and journal entries have posted, are necessary for higher levels of customer satisfaction.
Organization: Filing of invoices and other documentation that must be referenced later is required on a daily basis. Preparing documents for scanning and/or handling by those next in the process. File clean up, including investigation of invoices in multiple systems and follow up with departments and vendors, is required at least monthly. Sort incoming mail (invoices, etc.) into appropriate groups to expedite payment processing.
Ledgers: Resolves vendor and department inquiries regarding the payment status of invoices, including researching and providing copies of documentation as necessary. Traces errors, records adjustments, follows up and resolves discrepancies with regard to duplicate payment of invoices and incorrect vendor payments by learning to utilize all available resources in the most efficient method for different situations. Work with departments so that they know how to retrieve their own documentation when available.
Team: Participates in special projects as assigned by the Supervisor in support of AP objectives. Non-routine tasks include activities such as preparing checks for the mail and batching/running tapes. Responsible for timely reporting to Supervisor with regards to weekly productivity, recurrent department or vendor issues, vendor statement status and vendor credit hold situations.
Requires an AAS degree in Accounting plus 2 years of related work experience (3 years’ experience preferred) or an equivalent combination of education and experience. Ability to thrive in a high-volume work environment, superior organization skills, excellent customer service skills and PC experience required.
EOE Minorities/Females/Protected Veterans/Disabled
Job Title: Accounting Bookkeeper
Location: Central Administration
Job ID: 210021
Full/Part Time: Full-Time