University of Rochester Accounting Bookkeeper III - 234208 in Rochester, New York
Accounting Bookkeeper III Job ID 234208Location School of Medicine & Dentistry Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening
Full Time 40 hours Grade 007 Cancer Center/Clin Trials OfcSchedule
8 AM-5 PMResponsibilities
GENERAL PURPOSE:Exercising knowledge of University accounting/bookkeeping procedures, sets up and maintains a variety of books of account; performs related activities such as computation of breakdowns, audits, trouble-shooting, charting and graphing.JOB DUTIES AND RESPONSIBILITIES:
Reviews scanned forms and invoices by batch to ensure proper grouping of transactions. Determines and confirms appropriate coding and enters data into systems in a timely and accurate manner. Reviews electronic submission of forms/invoices for completeness and accuracy. Any rejects or problems must be re-worked in a timely manner.
Resolves supplier and department inquiries regarding the payment status of invoices, including researching and providing copies of documentation as necessary. Traces errors, records adjustments, follows up and resolves discrepancies with regard to duplicate payment of invoices and incorrect vendor payments. Works with vendors to reconcile vendor statements, including resolving unpaid invoices and unapplied credits. Extensive interaction with departments and vendors is frequently required to completely resolve invoicing and payment problems. Prepares vouchers and journal entries as necessary.
Resolution to departmental and vendor inquiries always includes timely and professional responses to all phone calls, emails, and faxes. Follow up, including activities such as confirmation that invoices/credits have been processed and journal entries have posted, are necessary for higher levels of customer satisfaction.
Filing of invoices and other documentation that must be referenced later is required on a daily basis. Preparing documents for scanning and/or handling by those next in the process. File clean up, including investigation of invoices in multiple systems and follow up with departments and vendors, is required at least monthly. Sort incoming mail (invoices, etc.) into appropriate groups to expedite payment processing.
Other duties as assigned.
QUALIFICATIONS: Associate's degree in Accounting preferred. 2 years of related work experience required or an equivalent combination of education and experience. Ability to thrive in a high-volume work environment, excellent customer service skills, superior organization skills and PC experience required; Excel, Outlook, Word preferred.How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled