University of Rochester Secretary IV in Rochester, New York

Opening

Full Time 40 hours Grade 009 Ophthalmology

Schedule

8 AM-4:30 PM

Responsibilities

POSITION SUMMARY:

With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business or comparable department. Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University, or within a specific division, or in other demonstrated and related equivalent situations.

DUTIES: Provides administrative and clerical support to two Program Administrators. Assistance includes, but is not limited to: calendar maintenance, travel, accomodations, meals, subscriptions/memberships/registrations, reimbursements, and invoicing. Schedules appointments and arranges meetings.

Provides administrative assistance in the preparation of Town Hall meetings and the yearly Faculty Retreat. Creates Power Point presentations, prepares meeting materials, coordinates guest speakers, and coordinates room reservations, A/V set-up, and refreshments, etc.

Other clerical and administrative duties as assigned.

QUALIFICATIONS Education: 2 years of post high school education in secretarial studies or the equivalent, and at least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Secretary IV

Location: Medical Faculty Group

Job ID: 203123

Regular/Temporary: Regular

Full/Part Time: Full-Time