University of Rochester Human Subject Res Coord II in Rochester, New York


Full Time 40 hours Grade 053 General Pediatrics






Full-time Human Subject Research Coordinator will work daily on three large pediatric asthma interventions in a variety of settings (schools, provider offices, emergency departments, homes, etc.) with broad latitude for autonomy and independent judgement. Expected to provide day-to-day oversight of multiple grants to ensure smooth flow of enrollment and follow-up data collection into large randomized trials. Will participate in all phases of research including, planning, implementation, and evaluation. Specific responsibilities include, but are not limited to, development of research protocols/guidelines and draft study instruments, the IRB approval process, oversight of fieldwork and supervision of multiple staff, maintaining equipment and supplies, database development and management, data analysis/program evaluation, and report preparation. Study methods may include telephone and in-person screening, assessments conducted within homes, medical chart abstractions, literature reviews, and other duties as assigned. Will also be responsible for assisting with new grant submissions and dissemination activities for existing grants (presentations, drafting sections of publications). Will communicate with and travel to local Rochester city schools, provider offices, and participants’ homes in the Rochester area.

Major Responsibilities:

Oversee and ensure timely enrollment of subjects for the TEAM-ED study:

  • Independently track and ensure timely completion of follow-up data collection (surveys, medical record reviews)
  • Travel to appropriate sites for data collection (including homes, provider offices, pharmacies, and schools).
  • Schedule home visits with family, and coordinate schedules with other staff to conduct home visit follow-ups as needed.
  • Primary liaison for participants questions and concerns; explain all aspects of program, use own judgment to answer participant questions and address participant concerns
  • Review follow-up data to ensure data is complete and accurate
  • Oversee data collection in the web-based RedCap database and ensure Access database reflects data entered into RedCap.Ensure study computers are up-to-date and have wireless access for use in the field
  • Provide follow-up data collection updates at weekly study meeting
  • Provide thoughtful insight into ways to improve study and study procedures
  • Conduct in-person and telephone interviews, as needed.
  • Organize honoraria to families participating in the program.
  • Maintain a study progress log, including study changes (e.g., survey changes, data issues, etc.)
  • Regularly prepare reports for Data Safety Monitoring Board, NIH, and RSRB

Assist with SB-ACT and SB-TEAM studies

  • Oversee, conduct and review medical record data collection.Ensure timely and complete medical record data for studies.
  • Oversee collection of pharmacy data. Communicate with several pharmacies to collect pharmacy/medication data.
  • Assist with enrollment efforts, including scheduling, conducting informed consent, interviews, and being available for questions/concerns for other staff out in the field.
  • Assist with tracking of follow-up data collection, including follow-up surveys and child measurements (eNO, spirometry, cotinine, etc.)
  • Assist with planning and implementing Community Advisory Board meetings
  • Oversee data entry and cleaning, and review data for completion and accuracy
  • Provide thoughtful insight into ways to improve study and study procedures

Hiring, training, and supervision of research staff

  • Conduct interview and make decisions on hiring of employees.
  • Organize and conduct training sessions independently for the multiple aspects of the asthma interventions including scientific background, survey administration, and data maintenance.
  • Supervise daily activities including, delegating tasks, reviewing progress, and providing additional training when needed.
  • Answer employees’ questions and provide continual guidance on tasks
  • Assist with annual performance reviews of staff
  • Prepare materials for and correspond with RSRB
  • Correspond with RSRB about study related issues and general inquiries
  • Independently draft and submit applications for RSRB approval
  • Organize study related information (enrollment, follow-up, findings, etc.) and submit annual progress reports to RSRB.
  • Submit amendments to RSRB, as needed.
  • Track and report all adverse events in timely fashion to RSRB
  • Relays information between investigator/team and RSRB

Compile and disseminate information learned from research studies

  • Conduct data analysis: Using SPSS, independently conduct bivariate and multivariate analysis with study data
  • Manuscript preparation: Independently draft manuscripts for co-authorship on abstracts and manuscripts.
  • Presentation preparation: Independently organize and design presentations (lectures and posters)
  • Conduct literature reviews as needed on related topics: Using resources provided (library, Ovid Medline and other online sources) conduct literature reviews for specific topics.
  • Generate reports both for the IRB and grant funders.

Oversee Data and Database Maintenance

  • Oversee the collection of data from interviews and other sources throughout the studies and ensure all data is entered into the study databases (Access, RedCap, Excel).
  • Independently create tables, forms, and coding schematic for new Access databases and independently make updates to current databases.
  • Oversee RedCap databases; communicate with UofR RedCap team, create RedCap surveys/forms, update fields, troubleshoot issues, etc.
  • Use own judgment to organize and clean the data, and create a data dictionary prior to analysis

Oversee Supplies, Equipment and Samples

  • Complete and maintain paperwork to order necessary supplies from vendors (e.g., Staples, Medline, Aerocrine, Salimetrics).
  • Review supply needs and make sure orders are received in a timely fashion.
  • Organize saliva sample collections, shipments, and testing results.
  • Calibrate exhaled nitric oxide machine and spirometer, as needed.

Other duties as assigned by senior study coordinator and principle investigator.


Bachelor’s degree and 3 years of experience in human subject research coordination; or an equivalent combination of education and experience. Knowledge of word processing and data analysis software. Professional Research Coordinator Certification (i.e., SoCRA or ACRP) preferred. Experience as Human Subject Research Coordinator I preferred. Master’s Degree preferred. Previous supervisory experience required. Local travel required to conduct and supervise fieldwork. Requires personal transportation and a valid NYS driver’s license. Must be available to work occasional evening and weekend hours.

The candidate should possess and have demonstrated: excellent oral and written communication skills; the ability to interact effectively with a wide range of individuals, including parents, adolescents, peers, clinician/researchers at all levels, and staff in a variety of office settings and community settings (primary care practices, schools); health-related research experience. Demonstrates efficiency in prioritizing assignments, skill in proactively resolving problems, and recommending and implementing continuous quality improvements. Must have experience with Microsoft Office (Word, Excel, Access), Internet search techniques for reviewing scientific literature, and database development and maintenance. Knowledge of SPSS is preferred and Spanish-speaking is a plus.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Human Subject Res Coord II

Location: School of Medicine & Dentistry

Job ID: 203686

Regular/Temporary: Regular

Full/Part Time: Full-Time