University of Rochester Assistant Director Orientation & First-Year Programs in Rochester, New York

Opening

Full Time 40 hours Grade 052 Dean's Office Col-Advising

Schedule

8 AM-5 PM; OCC WKENDS

Responsibilities

Assist with Implementation and Planning of all mid-year and August Orientation Programs:

  • Assist with budget management & procuring supplies for Orientation.
  • Student Orientation Leader and Volunteer recruitment & selection–Manage advertising, marketing, interviewing, hiring paperwork and processes. Outreach to student groups soliciting volunteers.
  • Act as liaison to Wilson Commons Student Activities, staying abreast of current programming policies.
  • Manage all Student Volunteers including assignments and ensuring all responsibilities are fulfilled.
  • Staff development and training for Orientation Leader staff, including planning of Orientation team summer retreat.
  • Recruit and work with offices on campus to prepare their presentations.
  • Manage, with the Director, the day-to-day operations of August and mid-year orientation.

Summer Programming:

  • Work closely with the Office of Summer Programs to act as a liaison to the summer committee.
  • Utilize orientation student leaders to help supervise programs.

Supervise Orientation & Peer Advisor Grad/Intern:

  • Recruit and hire a graduate intern to work with the peer advising and orientation programs.
  • Oversee the responsibilities in managing the logistics of the peer advising program including monitoring time & payroll.
  • Organize projects including monitoring of Social Media content and responding to requests.
  • Work with them to develop exploratory peer advising program

Research and Assessment:

  • Stay abreast of latest trends in group advising, social media and college retention.
  • Design and implement an annual assessment of Orientation and First Year Program activities.
  • Compile data from assessment for future improvement.
  • Benchmark UR’s programs against comparable programs.
  • Collect and analyze Orientation user data to evaluate its performance and inform changes to current and future iterations of the curriculum.

Advise Freshmen Fellows:

  • Work with Residential Life & Housing to co-supervise Freshmen Fellows, a program of upper-classmen who work to mentor first year students.
  • Participate in selection & training of Freshman Fellows.
  • Organize regular meetings and review Fellow journal submissions.
  • Assist Fellows in planning large-scale Food for Thought programs
  • Liaison with Advising Services to remind fellows of academic deadlines, policies and resources.

Co-Chair First Year Committee:

  • Coordinate bi-weekly meetings and projects for the newly formed first-year committee.
  • Coordinate communications and projects for the committee.

Advising Week (Fall & Spring):

  • Work with academic departments to organize Advising Week –a campus wide program to help students with their course selection.
  • Implement a campus wide advertising campaign and update website.
  • Work with Academic Undergraduate Councils to organize peer advising events during this period.

Support Undergraduate Advising Program:

  • Coordinate with the Dean of First-Year Students to develop regular communications and assist in on-going training with undergraduate advisors.
  • Research and propose new programs for first year students.
  • Attend at least one national conference a year focused on first year students.

Qualifications:

  • Bachelor's degree and 1 year of related experience; or an equivalent combination of education and experience.
  • Prefer Master’s Degree in Student Personnel, Counseling, Higher Education, or related area preferred.
  • Preferred at least two years prior work experience in higher education include work in orientation, transition or event planning.
  • Must possess organizational and management skills including budget management, planning, program development, evaluation, assessment, and marketing;
  • Effective communication and problem solving skills in a variety of circumstances;
  • Skill in establishing and maintain effective working relationships with students, staff, faculty and the public
  • Excellent communication, written and verbal and interpersonal skills
  • Must have effective organizational and planning skills with ability to multi-task
  • Must possess ability to effectively present information publicly
  • Ability to work in a diverse environment and be sensitive to issues of diversity and inclusion.
  • Able to use a variety of spreadsheet, word-processing, database, e-mail, and presentation software.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Assistant Director Orientation & First-Year Programs

Location: The College

Job ID: 201898

Regular/Temporary: Regular

Full/Part Time: Full-Time