University of Rochester Accounting Bookkeeper IV in Rochester, New York

Opening

Full Time 40 hours Grade 009 SON CNE Ctr Entrepreneurship

Schedule

8:30 AM-5 PM

Responsibilities

Position Summary:

Under supervision of the Sr. Accountant for the Center for Nursing Entrepreneurship and Business Manager for the Center for Employee Wellness in the School of Nursing with some latitude for independent judgment, performs accounting and bookkeeping of salary and non-salary activity. Provide accurate and appropriate financial record keeping, reconciliation and troubleshooting using knowledge and application of general accounting theory, techniques and practices as well as knowledge of University financial systems.

Duties:

Form preparation and ordering:

Prepare documentation for all non-salary expenditures including but not limited to, contractual services, petty cash forms, request for payments, requisitions and review and completion of travel expense reports as required and online supply ordering. Ensure documents are filled out properly with valid accounting codes and in accordance with University and Department policies. Research pricing options, when necessary, to meet requester’s needs while being fiscally responsible. Utilize the University’s Pcard program for purchases upholding the University’s policies and procedures. Secure approvals and copies; route to appropriate destinations for processing. Responsibilities require individual to work closely with purchasing, accounts payable and other University areas as appropriate.

Reconciling:

Ensure monthly accuracy between the encumbrance system and the accounting system for all transactions including revenue, salary and non-salary.

Troubleshooting:

Make the necessary corrections for financial discrepancies and issues of missing documentation as directed by the Sr. Accountant, in a timely manner. Verify that all documentation is accurate, appropriate and in accordance with University policies and procedure. Prepare routine and non-routine paperwork including personnel forms (PAF and 800 forms).

Encumbering:

Enter all salary and non-salary transactions into encumbrance system or spreadsheet paying close attention to attribute designation. Make corrections when necessary. Run routine monthly reports for distribution and create non routine reports as requested.

Purchase Orders:

Create and monitor purchase orders and professional service contracts. Ensure invoices and packing slips match what was requested and maintain spreadsheet to determine if extensions or amendments are required. Monitor end dates and contract terms.

Filing:

Ensure assigned account files are up to date with all pertinent supporting documentation: archives files and maintains a system for the destruction of files when appropriate with the oversight and coordination of Sr. Accountant.

Spreadsheet Maintenance:

Maintain routine spreadsheets for cost accounting purposes through various means including using financial data from UR Financials system, UR GEMS data and obtaining outside vendor quotes.

Data Entry for Budget System:

Using online operating budget system, enter University and Medical Center allocations. Create new spend categories when appropriate and reconcile to the proper categories and FAOs.

Deposits:

Monitor and reconcile deposits on a weekly basis. Work closely with necessary areas to endure deposits are made in a timely manner and within SON policy.

Provides cross coverage for SON finance area as needed.

Requirements:

AAS degree in accounting or bookkeeping plus 3-4 years of experience or an equivalent combination of education and experience. Strong organizational skills and attention to detail a must. Knowledge of University of Rochester policies and procedures, and financial operations preferred.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Accounting Bookkeeper IV

Location: School of Nursing

Job ID: 202094

Regular/Temporary: Regular

Full/Part Time: Full-Time